Yyyyyy x. yyyyyy

Seeking Full-Time Executive Assistant / Administrative Operations Role

Executive Administrative Operations ￨ Multi-Project Management ￨ Expense Reporting

Office Management ￨ Correspondence Drafting ￨ On-Boarding ￨ Personnel Development

Team Building / Training ￨ Documentation / Recordkeeping ￨ Financial Reports ￨ Client Relations

Calendar Management ￨ Travel Planning ￨ Meeting / Event Planning ￨ Presentation Development

Dynamic Executive Administrative Leader specializing in high-level, multi-industry operations support who makes sound decisions to reflect positively on business operations in alignment with a company s vision, value, and goals. Top Performer with superior attention-to-detail who offers a proven record as the go-to organizational resource providing solutions-centric critical thinking for insightful, change-driven results. Ambitious Self-Starter who rises above challenges to achieve winning outcomes, including quickly adapting to evolving scenarios to reach high productivity levels, as well as independently resolving in-depth issues to boost success. Excellent Communicator who builds synergistic relationships with C-level executives; administrative, business, and operational staff; and clients while exhibiting strict confidentiality at all times and excelling in fast-paced autonomous and / or collaborative environments.

Capitalize on the opportunity to deliver forward-thinking administrative support, including coordinating corporate travel and meetings, developing senior-level itineraries and agendas, and maintaining executive calendars and schedules. Process detailed invoices and approvals for payment, and manage expense reports.

  Personally manage organization and prioritization of executive projects.

  Coordinate key facilities efforts among contractors and internal departments.

  Draft, edit, and disseminate confidential correspondence and / or presentations.

  Identify administrative needs and develop appropriate solutions and recommendations.

Utilized broad scope of industry knowledge toward proactively supporting CFO and COO, senior-level management (i.e. VP), Human Resources, and other leadership teams by cohesively managing executive calendars, organizing Board of Directors shareholder and quarterly leadership meetings, and coordinating domestic and international travel and accommodations. Integrated multiple functions, including Finance, Legal, Projects / Procurement, Commercial, Refining, Investment Appraisal, Tax, Marine, Loss Control, and other business units to develop commercial contracts and / or projects, and monitored engineering, spending, and execution of projects. Handled multi-currency expense reports. Prepared Board of Director presentations.

  Efficiently implemented and managed a filing system in the SharePoint app.

  Contributed skill in the use of Concur to reconcile 3 years of missing expenses.

  Collaborated with a Growth & Strategy Execution team to move projects forward.

  Ensured ongoing employee training in up-to-date OSHA requirements and regulations.

  Delivered advisement on HSE issues to make recommendations to facility management.

  Coordinated events in West Xxxxxx for a RAIL project for the grand opening of a new facility.

Yyyyyy x. yyyyyy ￨ Page Two ￨ (xxx-xxx-xxxx

Strategically steered office operations as the direct point-of-contact for all administrative functions, including organizing office policies, processes, and procedures; coordinating and managing office maintenance and equipment; handling supplies ordering and inventory control; and managing vendor relations.

  Seamlessly managed all facets of special events, OTC, and open houses.

  Built productive operations by handling staff on-boarding and off-boarding.

Contributed sharp analytical abilities toward managing high-level financial support operations initiatives ranging from accounts payable / receivable, journal entries, and accounting ledgers to expense reporting and invoicing. Expertly prepared standardized journal entries and accrual / deferred revenue / expenses schedules.

  Reduced the company s monthly closings by 50%.

  Successfully secured $350,000+ in multi-state sales tax refunds.

  Supported Controller in completing monthly closings for Mexico and Brazil offices.

  Led project to incorporate fixed assets from manual depreciation schedules into Sage Software.

Led targeted administrative decision-making on behalf of CEO, including coordinating and managing travel, handling scheduling and appointment setting, and maintaining key documentation. Accurately processed employee payroll and handled all overtime / PTO reporting. Performed benefits reconciliations.

  Designed dynamic C-level presentations and reports using Microsoft Excel and PowerPoint.

Applied strong leadership talents toward directing fast-paced store operations, including recruiting, training, mentoring, and managing services-driven retail associates. Maximized use of labor resources to achieve objectives by efficiently planning and prioritizing staff workflow and scheduling.

  Consistently generated high-volume growth and revenue via targeted sales operations.

  Maximized customer satisfaction and retention by promoting a client-focused environment.

Undergraduate Finance Studies University of Xxxxxx

Accounting & Finance Training Hunter

Human Resources & Retail Training FMCG

Peachtree Accounting ￨ SnowdropKCS ￨ Sage Software ￨ Great Plains ￨ Supply Chain Access ￨ ProMiles

Microsoft SharePoint ￨ Microsoft Access ￨ ADP Payroll ￨ Navision ￨ Salesforce ￨ FileMaker Pro ￨ Concur

Excellent Professional References Provided Upon Request