Administrative Professional seeking to utilize in-depth, relevant experience and background in a challenging Executive Administrative Assistant or Office Manager assignment

  Exceptional capabilities in utilizing crucial analytical, prioritization, organizational and time-management skills in supporting collegial yet professional atmosphere of maturity and discretion; trustworthy for preparing and working with highly confidential information

  Strengths in interfacing with all management levels as well as internal/external clients, providing respectful support and service; continually demonstrate positive, helpful attitude while placing emphasis on details and the importance of problem resolution and strong follow-up

  Outstanding ability to work independently in accomplishing assignments yet equally capable of serving as Team Lead or contributing team member, comfortable with giving as well as taking directions

  Excellent oral as well as written communication capabilities, able to accomplish multiple tasks simultaneously, and continually ensure development and maintenance of organizational files/databases

Office Manager, Attollo Associates, Frisco, TX 2011 - Present

       Effectively oversee all Accounts Payable/Accounts Receivable-related activities and manage content/accuracy/organization of multiple databases and monthly reports; also collect, analyze and summarize information for inclusion in various reports.

       Provide exceptional support for executive management including anticipating/resolving various requirements, preparing needed meeting documentation and items for presentation, and coordinating locations and catering activities; efficiently maintain daily itinerary, develop travel arrangements and compile accurate expense reports.

       Regularly classify/prioritize executive action items, handle correspondence, screen/route/log telephone calls and coordinate staff meetings and various events; manage, update and appropriately disseminate departmental documents.

       Serve as point-of-contact and resource for internal/external clients, provide timely follow-up on various delegated actions and establish/maintain efficiencies by carefully planning systems and implementing cost-effective equipment and supplies procurement aligned with budgetary constraints.

Operations Analyst, VP Executive Staff, Sprint Corporation 1993 - 1999

       Expertly forecast/calculated vendor contract budgets, prepared monthly vendor accrual information and diligently ensured proper work order chargebacks and vendor drawdowns.

       Tracked available funds, verified vendor payments, audited/maintained personnel database, developed executive reports and communicated with Human Relations department regarding personnel/activities.

       Audited personnel and contractor reporting structure and managed trimester-reverse-appraisal process; developed multiple executive reports.

       Designed monthly organization charts for executive presentation and developed executive Capacity Plan and Headcount Reports; also managed personnel requisition process for five separate geographic locations.

Prior to 1993 held Executive Assistant role for IBM providing administrative support for Business Unit Manager

Bachelor of Science in Finance, Missouri State University, Springfield, MO

Board of Regents Scholarship ~ GPA 3.35

Middle High Youth Group Leader ~ Sunday School Teacher ~ Mission Trip Chaperone/Leader ~

Church New Member Orientation Committee

Date

Hiring Agent Name

Title

Company Name

Address

City, State Zip Code

Dear :

I am currently seeking a challenging assignment as an Executive Administrative Assistant or as an Office Manager (here, Renee, you would want to tailor this phrase to align with the job you are seeking) where I can utilize my in-depth and relevant experience and background, and am submitting my resume for your consideration. I believe my expertise gained in recent assignments well-positions me to provide the highest levels of direction and leadership for your organization.

In my current assignment, as Office Manager for Attollo Associates in Frisco, Texas, I am tasked with a wide array of responsibilities including managing all Accounts Payable and Accounts Receivable functions and maintaining and ensuring the accuracy of multiple databases and scheduled monthly reports. I provide exceptional support for organizational executives including managing schedules and itineraries, coordinating meetings including all needed services as well as travel arrangements, and assuring submittal of timely and accurate expense reports. I also author and manage correspondence, screen and route telephone calls and facilitate staff meetings. Additionally I serve as a strong resource and point-of-contact for internal and external clients and I manage all aspects of supplies and office equipment procurement.

Throughout my career I have exhibited a commitment to quality and consistent compliance with critical governing directives, standards, policies and procedures. I am confident in my ability to deliver immediate and long-term results and you will find me to be a performance-driven leader as well as a collaborative team player focused on achieving and surpassing goals.

I am eager to discuss how my qualifications match the requirements for this assignment and look forward to interviewing with you at your earliest convenience. In advance, I thank you for your time and consideration.

Professionally,

Yyyyyy x. yyyyyy

Attachment

Date

Hiring Agent Name

Title

Company Name

Address

City, State Zip Code

Dear :

Thank you for meeting with me recently to discuss the currently available (here, Renee, you would insert the name of the job for which you interviewed) position. After reflecting on our conversation and considering the various responsibilities of this assignment, I continue to be convinced that my multiple skills, business acumen and experience, as well as my drive to perform at and beyond expectations, would make me the ideal individual to fill this role.

If you have any questions that I could answer, or areas of concern that still need to be addressed, I hope you will contact me so that we can continue to develop communication and clarity of understanding toward complementary goals.

To reiterate, I believe I would be the right person for this assignment and I look forward to hearing from you at your earliest convenience to further discuss possibilities and options.

Thank you again for your time and consideration,

Professionally,

Yyyyyy x. yyyyyy