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Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx


  • Dynamic Leader who offers a background in Executive-Level Administrative Support, Office Coordination / Management, Xxxxxxlendar Management, Meeting Scheduling, Expense Reporting, Research, Data Gathering / Summarization, and Records Management, and contributes talent in Team Building / Training, Staff Recruitment / On-Boarding, Client Relations, and Event Planning while exhibiting an ability to see the big picture at all times.
  • Top Performer who boasts above-average xxxxxxreer results, and xxxxxxn make sound decisions to reflect positively on operations in alignment with a company s vision, value, and goals to achieve business and / or administrative goals.
  • Excellent Communixxxxxxtor who builds and sustains synergistic relationships with C-level executives, business / operational teams, project professionals, stakeholders, and clients to maximize success in competitive markets.


Professional Synopsis


BioXxxxxx Pharmaceutixxxxxxl, Inc., Xxxxxx, XXXXXX 2007 Present


Senior Clinixxxxxxl Operations Coordinator Clinixxxxxxl Operations

  Xxxxxxpitalize on the opportunity to lead results-generating support for Associate Director and Senior Director - CLO Special Projects, Associate Director - DMD, Director- Pegvaliase, Director Pompe Disease, and multi-program study teams, including supporting Oncology, Batten Disease, Achondroplasia, Xxxxxxrdiovascular, Hypertension, and Sickle Cell Anemia studies while handling a diverse range of administrative support activities.

  Coordinate and manage conferences and offsite meetings, schedule travel arrangements, prepare expense reports in Concur, prepare RFPs and contract data sheets in eCDS, and develop and manage detailed charts using Visio.

  Train and mentor administrative team members, along with developing Clinixxxxxxl Operations job descriptions for Administrative Assistant / Coordinator jobs, creating and updating Clinixxxxxxl Operations Administrative Assistant Procedures Manual, and developing Administrative Assistant/Clinixxxxxxl Trial Assistant RACI to clearly define roles.

  Develop, manage, and maintain Clinixxxxxxl Operations FTE and Contractor Outlook email distribution lists, along with updating Clinixxxxxxl Operations BioWeb page in SharePoint and maintaining clinixxxxxxl trial study teams in Word.

  Research and gather information for process and project work, including analyzing and summarizing key results.

  Prepare and track IND Safety Letters; handle PowerPoint slide deck review, edit, and formatting for investigator meetings; and train and mentor Clinixxxxxxl Trial Assistants on the IND Safety Letter process to boost efficiency.

  Design and order mini protocols, prepare purchase requisitions in iProcurement, approve high-volume invoices for payment in Oracle, and prepare CLO regulatory binders as required.


Fireman s Fund Insurance Company, Xxxxxx, XXXXXX 2006 2007


Administrative Executive Assistant Office of the General Counsel

  Strategixxxxxxlly steered attorney and paralegal support within the Office of General Counsel, including training, mentoring, and managing one intern, as well as accurately processing new hire requests to promote staff growth.

  Expertly developed, indexed, linked, and archived high-volume attorney litigation files, along with requesting and indexing politixxxxxxl and corporate contribution checks and preparing PowerPoint presentations for the Office.


Kaiser Permanente, Petaluma, XXXXXX Xxxxxx, XXXXXX 2005 2006


Senior Staff Specialist Member Assistant Medixxxxxxl Administrative Offices

  Utilized broad scope of industry knowledge and dynamic business acumen toward delivering high-quality administrative support to an Associate Medixxxxxxl Group Administrator, Assistant Physician-in-Chief, all physicians, and Nurse Manager, including coordinating and overseeing facility functions; scheduling conference rooms for Xxxxxx, San Rafael, and Smith Ranch Road facilities; and managing all patient inquiries, complaints, and grievances.

  Optimized use of resources to achieve core objectives by serving as a liaison to the four Coastal Health Alliance facilities, including verifying member benefits information, handling patient registration and collection of co-payments, and entering patient referrals from the coastal clinics into the Kaiser-specific database.



Vicki Daniel Page Two (xxx-xxx-xxxx


PlanetOut, Inc., San Francisco, XXXXXX 2003 2004


Executive Assistant Corporate

  Maximized forward-thinking assistance for the Chairman and CEO, Vice President, Human Resources, and Vice President, Business and Legal Affairs by training and mentoring new administrative staff, generating and writing correspondence on behalf of CEO, handling xxxxxxlendaring and expenses, and performing all event planning efforts.

  Contributed solid communixxxxxxtion and interpersonal relations talents toward interfacing with investors, clients, and Board members; preparing Board meeting materials in PowerPoint; and organizing meetings with Senior Leader, Compensation, and Governance and Audit Committees, as well as HR meetings and new staff breakfasts.

  Effectively maintained company s organizational chart in PowerPoint and performed conference registrations.


Pivotal Asset Management, San Francisco, XXXXXX 1999 2002


Executive Personal Assistant Private Wealth Portfolio Management Technology Sector

  Ensured seamless administrative support by recruiting, training, mentoring, and managing a new administrative staff while proactively interfacing with investors, accountants, legal counsel, and private bankers to meet key goals.

  Drafted and disseminated written correspondence on behalf of Managing Partner, along with preparing wire transfers and marketing materials in PowerPoint and interfacing with estate planners, partner family, and staff.

  Proactively handled client services, accounts payable, and checking account reconciliations; maintained stock certifixxxxxxtes; researched potential investment-worthy companies via Internet; and developed expense reports.


SG Cowen Securities Corporation, San Francisco, XXXXXX 1997 1999


Executive Assistant Technology Investment Banking Group

  Delivered high-quality assistance to the Managing Director / Co-Head of Technology Investment Banking by coordinating and managing meeting planning and travel arrangements; assisting at off-site conferences, and performing all client services and accounts payable, as well as preparing marketing materials using PowerPoint.

  Drove operations growth by recruiting, training, mentoring, and managing a team of administrative assistants.


Hambrecht & Quist, LLC, San Francisco, XXXXXX 1995 1997


Executive Assistant Branded Consumer & Digital Media Investment Banking Group

  Played a vital role in assisting the Managing Director / Head of Consumer Banking and Corporate Finance Department Principal by coordinating client and closing dinners, preparing client presentations and marketing materials, handling meeting scheduling, coordinating personal and business travel, and preparing expense reports.

  Exhibited skill in editing and proofreading materials used in organizational, roadshows, and sales force teach-ins.


Professional Development & Technixxxxxxl Summary



Microsoft Access 2005



Managing Emotions Under Pressure Managing Multiple Priorities, Projects & Deadlines

Excel Beyond the Basics Developing Emotional Intelligence Communixxxxxxtion Skills for Women



Administrative Assistants Conference

Two-Day Business Writing & Grammar Skills

The Women s Conference Excelling as a Manager or Supervisor

The Indispensable Assistants Seminar Adobe Photoshop Users Conference

Two-Day Essentials of Communixxxxxxting with Tact, Diplomacy & Professionalism


iProcurement eCDS Microsoft Photo Editor OBIEE Reports Hummingbird Types 75+ WPM

Microsoft Office Visio Adobe Acrobat Photoshop CS5 LiveLink Concur Travel & Expense Manager

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