Dynamic Executive Administrative Assistant who offers proven C-Level Executive Support, High-Volume Data Entry, Accounts Payable, Expense Reports, Calendar Management, Sales Support, Meeting Planning / Logistics, and Travel Coordination experience, as well as talents in Correspondence Drafting / Dissemination, Purchasing, Budgeting, Inventory Control, and Data / Recordkeeping to productively align with a company s vision. Ambitious self-starter who applies a quick-learning nature to grasp new concepts within high-pressure situations. Excellent communicator who seamlessly liaises among executives, business teams, and clients / customers while promptly resolving issues. Experienced gatekeeper who excels in both autonomous and collaborative environments, and who promotes the utmost professionalism in ethics and business confidentiality.

  Created, updated, and managed Taylor-Dunn Manufacturing s engineering project logs and quality quote conversion tracker and project-managed key initiatives, including administration of the company s recreational vehicle program.

  Conceptualized and developed innovative communications documents, including monthly newsletters, Google docs, flyers, emails, and announcements, and expertly prepared detailed PowerPoint presentations using graphs and charts.

  Enhanced operations by personally organizing and maintaining Beckman-Coulter s departmental SharePoint platform.

  Grew monthly local inventory sales for WestRock Company via improved customer-driven inventory management, along with exhibiting sharp analytical skills toward overseeing levels, updating run schedules, and tracking shipments.

• Capitalize on the opportunity to lead forward-thinking administrative operations and provide integral executive-level support to the company s CFO, COO, CTO, General Manager, President, and various Vice Presidents, including coordinating meetings, calendars, and domestic / international travel; attending meetings, taking minutes, and managing action items; and serving as the go-to management representative at department activities and meetings.
• Expertly compile daily reports (i.e. banking, cash flow, sales, costs of goods sold, inventory), enter expense reports, reconcile credit card statements and petty cash, generate work orders, and maintain service records using ManagerPlus.
• Lead targeted administration ad oversight of the company s credit card program and cellular phone service, along with overseeing product liability cases, documenting monthly legal progress, and overseeing documentation software.
• Manage key corporate accounts payable by issuing checks and creating domestic and international bank wires.

• Utilized broad scope of industry knowledge toward delivering details-focused support for three executives Senior Vice President and Chief Medical Officer, Vice President of Global Compliance, and Vice President of Regulatory Affairs.
• Exhibited skill in high-volume calendar management and domestic / international travel coordination, along with independently managing meetings and events, handling logistics and catering, and compiling essential meeting minutes.
• Developed key PowerPoint presentations, wrote monthly reports, and maintained complex Bowler Excel spreadsheets.
• Supported budgeting and administration of invoices and vendor maintenance while interfacing with senior managers.
• Ensured seamless business processes by assisting leadership teams with personnel recruitment and new hire on-boarding.

• Drove organizational success by proactively supporting the president of fundraising for this private elementary school, including managing fundraising efforts such as raffles, product sales, an annual gala dinner, and Friday pizza program.

• Played a vital role in supporting two Vice President of Sales and numerous Regional Sales Representatives in meeting and / or exceeding sales targets, including serving as a direct liaison between customers and sales team professionals.
• Demonstrated experience in creating dynamic sales presentations, marketing collateral, spreadsheets, graphs, and reports, along with proficiently fielding 20+ calls per day for product and order information and sales quote requests.
• Input pricing into a large-scale internal database, along with accurately updating various customer account information.
• Coordinated wide-ranging administrative functions, including developing and disseminating correspondence; handling database and files management; coordinating travel, meetings, and events; and overseeing purchasing and budgets.
• Maximized bottom-line results as Rebate Administrator tasked with managing a customer rebate program, including facilitating competitive pricing based on tonnage purchased, running reports, and issuing customer rebates.

Bachelor of Arts in Communications Chapman University

ManagerPlus ￨ SmartDraw ￨ KMB ￨ PowerDMS ￨ SAP ￨ Microsoft Project Manager ￨ Microsoft Publisher ￨ Millennium

Visio ￨ Microsoft Office Professional ￨ Oracle ￨ Intuit QuickBooks ￨ Concur ￨ Adobe ￨ SketchUp ￨ Salesforce ￨ SharePoint

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Hiring Agent Name

Company Name

Address

City/State/Zip Code

Dear__________________:

I am exploring a new career opportunity within a challenging [ Insert Job Title ] role, and I believe that I can make a positive contribution to your success.

To acquaint you with my background, I can offer experience in C-Level Executive Administrative Support, Calendar Management, Meeting Planning / Logistics, Domestic / International Travel Coordination, Sales Support, High-Volume Data Entry, Communications, and Correspondence Drafting / Dissemination. I am also highly skilled in Accounts Payable, Budgeting, Purchasing, Expense Reports, Inventory Control, Data / Recordkeeping, and Regulatory Compliance.

Currently, as an Executive Administrative Assistant for Taylor-Dunn Manufacturing, I expertly provide integral executive-level support to the company s CFO, COO, CTO, General Manager, President, and various Vice Presidents, including coordinating meetings, calendars, and domestic / international travel; attending meetings, taking minutes, and managing action items; and serving as the go-to management representative at department activities and meetings. Within this role, I accurately compile daily reports (i.e. banking, cash flow, sales, costs of goods sold, inventory), enter expense reports, reconcile credit card statements and petty cash, generate work orders, and maintain service records using ManagerPlus. I also manage key corporate accounts by issuing checks and creating domestic and international bank wires.

A sampling of my achievements include:

  Successfully preparing detailed PowerPoint presentations using graphs and charts.

  Project-managing key initiatives, including administering the company s recreational vehicle program.

  Creating various documents, including monthly newsletters, Google docs, flyers, emails, and announcements.

  Leading targeted administration ad oversight of the company s credit card program and cellular phone service.

  Creating, updating, and managing the company s engineering project logs and quality quote conversion tracker.

  Overseeing product liability cases, documenting monthly legal progress, and overseeing documentation software.

To complement this experience, please note that I earned a Bachelor of Arts in Communications from Chapman University. I am also experienced in the use of Microsoft Office Professional, Intuit QuickBooks, Oracle, ManagerPlus, SmartDraw, Visio, SAP, Microsoft Project Manager, Adobe, Salesforce, and SharePoint, among others.

[ Suggestion! Optional! Address Here Any Skills / Qualifications / Achievements Relevant to the Job Posting. REMOVE this before sending]. As this is just an example of my abilities, please kindly refer to my enclosed resume for additional experience in executive administrative assistant roles.

As a proven leader, you will find that I am positioned to deliver both immediate and long-term results with a continued commitment to exceeding your team s goals. I am eager to discuss how my qualifications uniquely match your current and future needs, and look forward to interviewing with you soon.

Sincerely,

Yyyyyy x. yyyyyy

Date

Hiring Agent Name

Company Name

Address

City/State/Zip Code

Dear__________________:

I would like to thank you for providing me with the opportunity to interview for the [ Insert Job Title ] position currently available within your company. Having gained a deeper insight into the job requirements, I am confident that you will find me to be an incredible asset toward achieving your goals.

As previously discussed, I am a cross-functional professional who offers experience in C-Level Executive Administrative Support, Calendar Management, Meeting Planning / Logistics, Sales Support, Domestic / International Travel Coordination, High-Volume Data Entry, Communications, and Correspondence Drafting / Dissemination, as well as talents in Accounts Payable, Budgeting, Purchasing, Expense Reports, Inventory Control, Data / Recordkeeping, and Regulatory Compliance. Please recall that I earned a Bachelor of Arts in Communications from Chapman University, and am experienced in the use of Microsoft Office Professional, Intuit QuickBooks, Oracle, ManagerPlus, SmartDraw, Visio, SAP, Microsoft Project Manager, Adobe, Salesforce, and SharePoint, among others.

Throughout my career, I have excelled in progressive executive administrative assistant roles for high-profile Taylor-Dunn Manufacturing, Beckman-Coulter, and WestRock Company where I successfully led results-focused administrative operations initiatives; initiated cost-conscious recordkeeping and data management efforts to boost the bottom line; proactively drove business growth within competitive markets; and seamlessly liaised among C-level executives, business teams, and clients. I also successfully met and / or exceeded administrative, executive, and / or business objectives while continually delivering world-class customer service within highly competitive markets. [ Suggestion! Address Here Any Relevant Skills / Qualifications / Achievements Discussed During Your Interview ] For the sum of these reasons, I am confident that I can attain success in a rewarding [ Insert Job Title ] role within your company.

As a proven leader, you will find that I am positioned to deliver both immediate and long-term results with a continued commitment to exceeding your team s goals. I am eager to discuss how my qualifications uniquely match your current and future needs, and look forward to interviewing with you soon.

Sincerely,

Yyyyyy x. yyyyyy