- 3323 McCue Rd., Apt. #147 Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx * abc@xyz.com

Administrative Assistant

Qualifications Profile

    Highly self-motivated and results-driven administration professional with more than 8 years providing high-performance administrative support in operations, financials, project management, and customer service mostly in the energy sector.

    Detail-oriented, analytical and methodical with critical thinking to resolve work issues even under stress.

    Flexible and adaptable with quick learning abilities to reach high productivity levels in fast-paced work environments and new or demanding assignments.

    Well-organized and resourceful with multitasking skills that optimize limited resources to achieve outstanding results.

    Strong people management and interpersonal communication skills that inspire confidence with colleagues across diverse ethnicities.

Key Expertise

Business Administration

    Strategic Planning & Execution

    Service Support Administration

    Total Quality Management

    Process/Workflow Improvement

    Continuous Quality Improvement

    Relationship Management (Customers, Stakeholders, Public, Government & Suppliers)

    Multiple Account Management

    Inter-Office Coordination

    Event Management

    Policies & Regulatory Compliance (i.e. OSHA, etc.)

Financial Administration

    Full-Cycle Corporate Accounting

    Internal Audit & Control

    Investment Portfolio Management

    Accounts Payable Management

    Account Receivables Aging & Management

    Cash Management

    Credit & Collection

    Fiscal & Budget Administration

    Financial Risk Management

    Credit Management

    Financial Management

    Collections & Account Receivables Management

    Mergers & Acquisition

    Due Diligence Administration

Administration

    Personnel Administration

    Payroll Administration

    Strategic Human Capital Planning & Execution

    Organizational Development

    Manpower Sourcing & Recruitment

    Talent Retention & Management

    Performance Appraisal

    Career Development

    Staff Supervision & Training

    Office & Staff Administration

    Records & Document Management

    ERP: SAP, Great Plains & JD Edwards

    Productivity Tools: MS Office (Word, Excel, PowerPoint, Access, & Outlook)

    Internet: Email/Webmail, Web Research, Social Networking, & Online Collaborative Computing

Professional Experience

Wood McKenzie Ÿ Xxxxxx. XXXXXX

    Provided administrative support to the finance team involving scheduling of conference rooms, processing incoming and outgoing correspondences, offices supplied inventory restocking, facilities management, catering for events management, and project management support.

    Vetted guests and ensured contact with the right office.

    Managed all company events and meetings involving catered lunches and breakfast.

    Administered all employee travels involving hotel stays, multi-modal transport and transfers, and expense reports, as well as tracked outgoing packages through FedEx.

    Processed access control that includes activate/deactivating of badges for employees and contractors. Issued visitor badges for out-of-town guests.

Halliburton Corporate Headquarters Ÿ Xxxxxx, XXXXXX,

    Provided administrative and business support to the Facility Manager for the Global Headquarters, covering project management support, ensuring confidentiality in processed information, and managing local, national , and international corporate events.

    Managed appointment schedules, arranged for teleconferences, travels and meetings.

- 3323 McCue Rd., Apt. #147 Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx * abc@xyz.com

Professional Experience (continued)

Halliburton Corporate Headquarters Ÿ Xxxxxx, XXXXXX (continued)

    Facilitated inter-office correspondences involving sensitive phone calls of executives.

    Oversaw 3^rd party contracts in preventive/corrective maintenance requirements of office equipment.

    Conducted assigned industry research collecting new information, summarized reports, drafted, finalized and routed correspondence, and initiated further management communications.

    Ensured invoice accuracy for processing of timely payments, resolving any issue in the process.

    Maintained department office supply inventory.

EPCO Enterprises Ÿ Xxxxxx, XXXXXX

    Processed complex invoices in low and high volumes and past due invoices in a batch computing environment while meeting deadlines to ensure timely payments.

    Reviewed invoices for accuracy and completeness, and secured approvals, while ensuring productive professional relationships with vendors.

    Addressed invoice and payment inquiries from vendors and departments.

    Coded expense reports into A/P system, journalizing A/P transactions for period closing, and generating management reports on vendors and regular expenses.

    Provided system set-ups for new vendors, payment inquiries, and issue resolutions.

    Audited purchase orders and delivery tickets to invoices.

Weatherford, Inc.Ÿ Xxxxxx, XXXXXX

    Maintained 3 major million dollar portfolios, ensuring all paperwork, PO s, and delivery tickets were correctly processed to ensure timely payments.

    Provided A/R aging, bad debt reports, as well as monthly and quarterly balance sheet reconciliation reports.

    Managed cash receipts, offsets and write offs from customer accounts.

    Assisted in the planning, implementation, and monitoring of the bad debt collection process.

    Prioritized clients A/R records based on largest aged invoice to timely monetization of payments.

    Researched client payment history and verified accuracy of billing versus G/L account records.

    Liaised between sales team and customers in resolving billing and collection issues.

Education

Business Administration

SAN JACINTO COLLEGE CENTRAL CAMPUS Ÿ Xxxxxx, XXXXXX (2 years)