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Yyyyyy x. yyyyyy



261 Starlite Way | Xxxxxx, XXXXXX xxxxxx xxx-xxx-xxxx |


Executive Assistant

General Administration | Executive Support | Investor Relations | Human Resources | Accounting & Payroll

Regulatory Compliance | Confidentiality | Reporting | Start-Up/Public Operations | Travel & Event Planning

Meeting Planning/Scheduling | Executive Xxxxxxlendar Scheduling | Time Management | Administration | Leadership

Stock & Payroll Processing/Reconciliation | Problem Solving | Organization | Time Management | Attention to Detail

Communixxxxxxtion (Mandarin, Xxxxxxntonese) | Analytixxxxxxl Thinking | Microsoft Office | QuickBooks

Equity Edge Online for Stock | ADP PCPW for Payroll | Database Management/Recordkeeping


Focused, xxxxxxpable and reliable administrative expert with over 13 years of experience in spearheading operational and administrative support functions in fast-paced, deadline-driven settings. Driven with a tenacious work ethic. Xxxxxxll on strong attention to detail to effectively manage time and prioritize important tasks. Foster and maintain productive relationships with colleagues at all levels. Work history includes payroll, stock administration and executive support roles. Seeking to continue in this xxxxxxreer trajectory in a technixxxxxxl setting that will welcome the contributions of a seasoned professional.




OmniVision Technologies, Inc.| Executive Office Administrator 2005-2018

  Delivered comprehensive executive team support including xxxxxxlendar management, phone xxxxxxll screening, meeting coordination and arrangement of travel for senior management and CEO

  Played a key role in organizing and bringing to life special projects including events

  Xxxxxxrefully processed payroll, termination check and post-payroll general ledgers

  Handled stock option grants, exercises, xxxxxxncellations, leaves of absence, terminations, ESPP purchases, along with RSU awards/releases

  Managed SEC filings; opened and closed the trading window for preclearance checklist employees including Officers

  Prepared and generated reports in response to Auditors inquiries

  Interacted with Auditors and went through SOX narrative procedures daily

  Effectively fulfilled duties in order to process accurate RSU release for ~2K 000 global staff members under tight timelines after the close of the stock market

  Compiled payroll reports for tax withholding; also filed Form 4 for nine Executives related to stock transactions within provided timeline

  Skillfully negotiated fees with Travel Agents and cut the service charge per ticket by 40%; shopped online to find cost-saving airfare deals for company travelers, which reduced overall operating costs

  Completed Payroll Merge Project smoothly by

  Seamlessly and swiftly transferred other states payroll dates to the PCPW system to process their payrolls in headquarters without delay

  Proved crucial in completing a special project; obtained New State Employer IDs used to process out-of-state employees payroll from CO, MA and NH

  Created and updated payroll and stock xxxxxxlendars to drive improved planning, so as to avoid missing processing and filing deadlines


Arasor Corporation | Executive Assistant 2004-2005

  Offered holistic administrative support to the company CEO including coordinating a complex and evolving meeting and travel schedule inclusive of pre-planned trips

  Coordinated and maintained the CEO s personal data and financial records to ensure the utmost in confidentiality

Yyyyyy x. yyyyyy





Arasor Corporation | Continued

  Kept all involved parties informed of flight status updates for arrivals and departures; notified the CEO immediately during instances of delay in order to save him the trouble of waiting unnecessarily at the airport to depart

  Screened phone xxxxxxlls prior to directing them to the CEO


W-Phone Inc. | Office Manager 1998-2003

  Operated as the foremost contact for all prospective and current Venture Xxxxxxpitalists (VCs)

  Completed due diligence checklists and delivered related legal documents to VC during the fundraising process

  Worked as a go-between for shareholders and Attorney to close on Series A, B and C financing

  Organized Board Meetings each quarter, along with all related materials

  Updated investor regarding company progress and project development via quarterly reporting; also kept xxxxxxreful record of all legal documents

  Placed internet, newspaper and recruiting agency advertisements to recruit new staff members; chose applixxxxxxnts that aligned with job requirements to progress to the interview process

  Upon hire, completed background checks, dispensed offer letters, organized orientation and handled benefit enrollment for all new staff; also discussed Stock Option Plans

  Also processed H1B visa for overseas hires, prepared DE 34 and reported new hires to EDD

  Managed a database that contained updated employee information

  Worked with Attorney to prepare layoff, termination and suspension documents as needed, with the end goal of facilitating the smoothest, most timely process possible

  Coordinated and conducted exit interviews as needed

  Handled Worker s Compensation and commercial liability insurance with exactness and attention to detail

  Tirelessly negotiated improved rental payment terms with the Landlord

  Finalized executives travel arrangements

  Developed and dispensed email to employees on behalf of the Chairman/President

  Introduced the practice of in-house processing via QuickBooks, thus garnering notable cost savings

  Prepared and filed quarterly and annually payroll taxes, along with W2 and 1099 forms

  Reconciled bank statements at the close of each month

  Worked across various areas within this start-up environment during first two years, later advancing to specialize in investor relations and HR operations, xxxxxxtered to a 30+ member team


Earlier Roles

Financial Service Agent, WMA Securities, Inc., 1997-1998

Office Manager, Law & Arthur-Attorneys at Law, 1994-1997




Bachelor of Business Administration, International Business, University of Hawaii at Manoa


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