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Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx abc@xyz.com

 

Executive Administrative Assistance Program / Project Management Public Policy

Strategic Analysis / Planning Scheduling Correspondence Drafting Event Logistics

Budget / Financial Operations Expense Reports Process Optimization Compliance Research

 

Highly Accomplished Executive Assistant who makes sound decisions to reflect positively on high-level administrative operations in alignment with an employer s vision, value, and goals. Top Performer who rises above administrative challenges to achieve winning outcomes, including quickly adapting to evolving project and / or program scenarios. Excellent Communicator who develops synergistic relationships with public- / private-sector decision-makers, business / administrative teams, and the community, and who leads peers by example and with ethics and integrity to optimize success.

 

Core Competencies Include:

  Offering strong critical thinking skills and solid attention to detail.

  Developing and communicating key policies, procedures, and standards.

  Actively liaising among top federal, state, county, and local government officials.

  Cross-functionally collaborating with peers to deliver high-quality administrative services.

  Providing hands-on leadership support always willing to go the extra mile to surpass the status quo.

 

Professional Synopsis

 

North Jersey Transportation Planning Authority (XXXXXXTPA), Newark, XXXXXX (2008 2017)

 

Executive Assistant Special Projects Manager Board & Subregional Support

Capitalized on the opportunity to lead forward-thinking executive-level support for XXXXXXTPA s Chairman, Executive Director, Executive Management Team, Executive Committee, subregional staff, and Board of Trustees elected from 13 counties, as well as Newark and Jersey City. Represented the Executive Director at internal and external meetings, including preparing meeting materials, talking points, and presentations. Developed and communicated policy objectives while handling scheduling, calendar management, and travel expenses. Served as Project Manager for Board and Standing Committees, including liaising among Department and Division Directors to schedule meetings, set agendas, and prepare materials, as well as coordinating annual XXXXXXTPA Board of Trustees Handbooks. Recommended new solutions for key priorities identified by the Board of Trustees in the XXXXXXTPA Strategic Business Plan, and developed progress reports for Board. Liaised among NTJPA s subregions and Regional Transportation Advisory Committee (RTAC) members in handling project or program issues, as well as outside organizations (i.e. State League of Municipalities, XXXXXX Association of Counties).

 

  Selected key projects for an American Recovery & Reinvestment Action (ARRA) program.

  Established milestones to ensure federal authorization for each project by a March 2010 deadline.

  Co-led XXXXXXTPA 101 for a new Board of Trustees to provide overview of XXXXXXTPA and available resources.

  Collaborated with XXXXXXDOT Commissioner and executives to advocate for Short Line Railroad funding.

  Project-managed Subregional Transportation Planning Program with $1.9 million in federal and local funds.

  Project-managed Supplemental Staff Funding for ARRA Program that managed $1.24 million in federal funds.

  Project-managed 2016 s Board of Trustees Retreat, including working directly with moderator and Department Director of Communications and Government Affairs on agenda and coordinating event logistics.

 

Xxxxxx Turnpike Authority, Woodbridge, XXXXXX (2002 2008)

 

Executive Assistant Turnpike Authority s Executive Management Project Analyst

Strategically steered executive-level support initiatives, including developing and communicating critical information and policy objectives to media outlets, government agencies, political leaders, constituents, and internal staff on diverse issues. Promptly responded to and resolved issues on Turnpike projects and programs, and provided updates to state legislators and the Governor s office. Supported Deputy Executive Director for Operations & Maintenance of the Authority during snow emergencies, including ensuring proper staff levels and equipment, compiling storm data, and tracking budget expenses.

 

  Coordinated targeted efforts between the Turnpike Authority and XXXXXXDOT Office of the Commissioner.

  Project-managed development of a Draft Hurricane Contingency Plan for an optimal management framework.

 

The RBA Group, Morristown, XXXXXX (2000 2002)

 

Communications Coordinator

Collaborated among engineers and architects to develop proposals for submission to clients. Gathered resumes and developed scopes of project. Drafted articles, press releases, and summaries of significant projects for publication submission.

 

  Researched, wrote, and edited content for the Group s monthly newsletter and corporate website.

 

Education & Technical Summary

 

Bachelor s Degree in Liberal Studies (Communications Emphasis) Seton Hall University

 

Microsoft Office (Word, Excel, PowerPoint, Outlook) SharePoint Google Docs

 

Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx abc@xyz.com

 

 

 

Date

 

Hiring Agent Name

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

I am exploring a new career opportunity within a challenging [ Insert Job Title ] role, and I believe that I can make a positive contribution to your success.

 

To acquaint you with my background, I offer proven talents in Executive Administrative Assistance, Program / Project Management, Strategic Analysis / Planning, Scheduling, Correspondence Drafting, Event Logistics, and Data Management. I am also well-versed in Budget / Financial Operations, Expense Reports, Public Policy, Research, Process Optimization, and Compliance, and I consistently achieve winning project and / or assignment task outcomes due to my superior skills in critical thinking, time management, workflow prioritization, and attention to detail.

 

Recently, as an Executive Assistant / Special Projects Manager with the North Jersey Transportation Planning Authority (XXXXXXTPA), I expertly led forward-thinking executive-level support for the XXXXXXTPA s Chairman, Executive Director, Executive Management Team, Executive Committee, subregional staff, and Board of Trustees elected from 13 counties, as well as Newark and Jersey City. Within this role, I successfully represented the Executive Director at internal and external meetings, including setting agendas and preparing meeting materials, talking points, and presentations. I also developed and communicated policy objectives while handling scheduling, calendar management, and travel expenses. Furthermore, I continually recommended new solutions for key priorities identified by the Board of Trustees in the XXXXXXTPA Strategic Business Plan, and developed progress reports for the Board.

 

A sample of my accomplishments included:

 

  Serving as the Project Manager for high-ranking Board and Standing Committees.

  Establishing milestones to ensure federal authorization for each project by a March 2010 deadline.

  Co-leading XXXXXXTPA 101 for a new Board of Trustees to provide overview of XXXXXXTPA and available resources.

  Project-managing Subregional Transportation Planning Program with $1.9 million in federal and local funds.

  Project-managing Supplemental Staff Funding for ARRA Program that managed $1.24 million in federal funds.

  Project-managing 2016 s Board of Trustees Retreat, including working directly with moderator and Department Director of Communications and Government Affairs on agenda and coordinating event logistics.

 

To complement this experience, please note that I earned a Bachelor s Degree in Liberal Studies with an emphasis in Communications from Seton Hall University.

 

As this is just an example of my abilities, please refer to my enclosed resume for additional executive assistance, project analyst, and communications coordination roles.

 

I am eager to discuss how my qualifications uniquely match your current and future needs, and look forward to interviewing with you soon.

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy

 

 

 

 

 

 

 

 

 

Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx abc@xyz.com

 

 

 

 

 

 

 

 

 

Date

 

 

Hiring Agent Name

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

I would like to thank you for providing me with the opportunity to interview for the [ Insert Job Title ] position currently available within your company. Having gained a deeper insight into the job requirements, I am confident that you will find me to be an incredible asset toward achieving your goals.

 

As previously discussed, I am a dynamic leader who offers proven experience in Executive Administrative Assistance, Program / Project Management, Strategic Analysis / Planning, Scheduling, Correspondence Drafting, Event Logistics, and Data Management, as well as additional Budget / Financial Operations, Expense Reports, Public Policy, Research, Process Optimization, and Compliance skills. Please recall that I earned a Bachelor s Degree in Liberal Studies with an emphasis in Communications from Seton Hall University.

 

Throughout my career, I have excelled in progressive executive-level administrative assistance, project analyst, and communications coordination roles for high-profile public- and private-sector employers. Within these positions, I demonstrated my myriad of professional talents toward coordinating and managing high-level administrative efforts, quickly adapting to evolving project / operational scenarios to reach optimal productivity levels, and applying superior attention to detail and sharp analytical abilities toward completing complex tasks in fast-paced, deadline-driven environments. I also consistently achieved recognition for excellence in job performance, seamlessly liaising among high-ranking public- and private-sector decision-makers, and for maintaining a calm disposition within escalated and / or difficult situations. [ Suggestion! Address Here Any Relevant Skills / Qualifications / Achievements Discussed During Your Interview ] For the sum of these reasons, I am confident that I can attain success in a rewarding [ Insert Job Title ] role within your company.

 

I look forward to hearing a positive response from you, and thank you again for the personal interview.

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy

 

 

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