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Executive Administrative Support ￨ High-Volume Calendar Management ￨ Meeting Planning / Scheduling ￨ Logistics Control
Domestic / International Travel Coordination ￨ Correspondence Drafting ￨ Confidential Recordkeeping ￨ Data Management
Expense Reporting ￨ Compliance ￨ Process Optimization ￨ Multi-Project Management ￨ Team Collaborations ￨ Technology Support
- Top Performer who boasts a record of proven administrative results, and who makes decisions to reflect positively on business operations in alignment with a company s vision, value, and goals to attain a competitive advantage while exhibiting a history of successfully supporting C-level executives within multifaceted start-ups.
- Details-Focused Leader who rises above key challenges to enhance office efficiency and drive winning outcomes.
- Excellent Communicator who develops synergistic relationships with C-level executives, decision-makers, business teams, boards of directors, and clients; who excels in autonomous and collaborative roles; and who leads peers by example and with integrity to complete confidential tasks within deadline-driven environments.
- Ambitious Self-Starter who attained Twitter for Good Leads achievement, was Team Captain for Yahoo! fundraising events, and serves as Board Member for Yahoo! s Lesbian, Gay, Bisexual & Transgender Organization.
Executive Assistant to the CEO
Spearheaded details-driven C-level support for the company s CEO, including expertly managing a high-volume calendar with inbox assistance, as well as prioritizing meetings and critical operational tasks based on key schedules.
Contributed ability to draft all communications, as well as record meeting notes (i.e. Monthly Executive Meetings).
Proactively completed adhoc operations tasks with the Manager of Operations.
Successfully created slides, documents, and templates for internal / external purposes.
Capitalized on the opportunity to lead forward-thinking administrative initiatives for CRO, VP of Worldwide Sales, and VP of Customer Success within a fast-paced office, including managing large-scale calendars and global travel.
Expertly coordinated and facilitated all off-sites for the company s senior leadership sales team.
Assisted executive assistants on quarterly QBRs, including facilitating internal / remote staff logistics.
Executive Assistant (to CEO)
Optimized use of administrative resources to achieve goals by managing high-level scheduling, calendars, domestic and international travel, confidential business communications, and responding to emails on behalf of the CEO.
Exhibited talent with wide-ranging technologies (e.g. Slack, Google, Wikis, tablets, WebEx, Microsoft Office) to meet objectives; ran overall logistics for monthly conferences; and produced, tracked and approved various reports.
Delivered strategic coordination of logistics for different conferences that the CEO was keynoting and / or attending.
Built profit-generating relationships inside and outside of the Cloud Foundry.
Successfully managed complex legal correspondence and documents for proper routing.
Traveled internationally to partner with CEO and ensure meetings ran on time at conferences.
Communicated with Board of Directors and assistants to ensure board calls and off-sites went smoothly.
Executive Assistant (to Chief Communications Officer)
Utilized broad scope of industry knowledge toward managing high-volume calendars, coordinating international and domestic travel arrangements, and organizing important corporate meetings, along with preparing and tracking expense reports and receipts, opening and creating purchase requisitions, and handling budget / financial processes.
Delivered expeditious meeting coordination with both internal and external partners to achieve business objectives.
Successfully collaborated with teams to manage any special projects.
Partnered with recruiting coordinators to enhance the candidate experience.
Coordinated large-scale office moves to ensure full adherence to relocation protocols and timelines.
Liza M.Frank ￨ Page Two ￨ (xxx-xxx-xxxx
Executive Assistant (to Co-Founder ￨ CEO)
Strategically steered executive-level support for Ben Lerer, including running all aspects of CEO s business life to encompass meeting / event management and preparation, calendar management, internal and domestic travel coordination, and speaking engagement and press interview management, as well as assistance with personal activities.
Led logistics for board and company meetings, and planned meetings with two boards one calendar year in advance.
Collaborated with Lerer Ventures to coordinate in-person meetings and calls with CEOs and other start-up Founders.
Expertly prepared monthly expense reports and ad hoc projects, including completing projects and assignments by establishing goals, determining priorities, managing time, gaining the cooperation of others, and monitoring progress.
Facilitated valuable on- and off-site advertiser meetings with sales teams.
Successfully implemented the company s first-ever Employee Opinion Survey.
Assisted CEO with board calls for non-profit membership, as well as fundraising and meetings.
Confidentially managed highly sensitive matters involving Thrillist, Lerer Ventures, and personal life of CEO.
Planned and led Thrillist Media Group s first-ever charity event in partnership with East River Development Fund.
Organized entire company s year of All Hands / Company call via improved communication processes, including working with facilities and IT to ensure first-ever reliable and proper telecommunication systems were in place.
Executive Assistant (to CRO ￨ CMO ￨ COO ￨SVP Americas ￨ Sales Support)
Maximized administrative success by delivering excellence in support for CRO, SVP of Sales, COO, and CMO in complex calendar and travel coordination and management, including ensuring key daily meetings ran smoothly.
Collaborated with HR professionals to organize interviewing processes with key executives and team members.
Successfully supported executives, office manager, and executive assistant to the CEO with ad hoc projects.
Coordinated comprehensive off-site initiatives and logistics (e.g. space, contracts, details) for executive teams.
Executive Assistant (to VP Account Management)
Drove business success by facilitating results-oriented calendar management, international and domestic travel arrangements, reports preparation and tracking, and executive-level support for all internal and external meetings.
Exhibited solid communication and interpersonal relations skills toward liaising among high-level executives and assistants, including handling confidential and non-routine data transfer between departments, as well as interfacing with staff and external parties on behalf of leadership teams to discuss objectives and meet core goals.
Coordinated all details of CEO s visit to Xxxxxx-based offices.
Consistently strived to keep executives on schedule and meet deadlines.
Coordinated and led high-level off-sites for a team of 100 members and clients.
Proactively supported executives in coordinating non-profit functions, meetings, and events.
Conceptualized and developed innovative ideas for fun within a motivating work environment / culture.
Executive Assistant (to Vice President)
Played a vital role in assisting executives, multiple department directors, and a multi-site 50+ member digital media sales staff in managing daily administrative operations, including coordinating calendars, scheduling and confirming meetings, overseeing travel arrangements, answering and screening calls and emails, and communicating with top offices.
Demonstrated experience in purchasing and inventory management, including tracking office supplies, equipment, large expenditures, and accounts payable, as well as formatting and editing letters, reports, and other correspondence.
Directed and standardized new employee on-boarding for a growing local and regional team.
Coordinated large-scale office move to ensure adherence to relocation protocols and key timelines.
Partnered with facilities to guarantee growth, minimize disruption, and uphold employee productivity.
Led iVillage integration efforts to secure new space, reorganize seating charts, and set up executive phones.
Served as a liaison between internal and external business associates while interfacing with high-level clients.
WebEx ￨ P-Card Expense Solutions ￨ Concur Expense Solutions ￨ Expensify Software ￨ Keynote
Microsoft Office (Word, Excel, PowerPoint, Outlook) ￨ Google Aps ￨ Salesforce.com ￨ Mac OS
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