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Yyyyyy x. yyyyyy

21 Mullacor Street, Ferny Grove, Qld 4055 ● 0439 660 122 ●


Senior Executive Assistant

C-Level Support ~ Calendar Management ~ Event Coordination ~ Project Management

Correspondence ~ Vendor Management ~ Office Relocations & Set-up ~ Client Relations




         Offer 10 years experience in office administration, project coordination, scheduling, multi-site management, meeting logistics, business/email correspondence, and multifaceted executive-level support.

         Extensive talents in coordinating travel details, facilitating positive client/business partner relations, and designing informative, well-structured, and compelling presentations.

         Able to contribute dynamic communication skills toward effectively liaising between executives and internal/external stakeholders in support of achieving objectives.

         Resourceful and proactive with a solid reputation for integrity, commitment to confidentiality, and rapidly anticipating personal and professional needs of top-level management.

         Excel in planning, prioritizing, and managing multiple concurrent tasks to meet crucial timelines and aggressive performance goals.

Selected Achievements


         Seamlessly liaise with global stakeholders at Anglo American to drive forward-moving project efforts and achieve enterprise-wide transparency.

         Optimized and maintained organizational continuity and productivity by efficiently onboarding dozens of personnel at Anglo American spanning all professional levels.

         Achieved and sustained a positive company reputation for the Talbot Group by promoting respectful and cooperative efforts among key stakeholders nationally and internationally.

         Leveraged proven skills in project management to mastermind highly successful fundraiser for 300 attendees.

                     Effectively administered high-performance investment interests valued up to $20M.

                     Championed $1.3M office renovation of two office floors for online payment processing company.


Professional Experience


Anglo American, 2011 to Present

Executive Assistant 2012 to Present

         Provide concurrent administrative support to four senior-level executives with full accountability for email and calendar management, document control, credit card reconciliations, booking meeting rooms, arranging catering, and coordinating meetings, events, and workshops on a global scale.

         Manage and maintain comprehensive agendas and meeting minutes, and prepare complex presentations for executive team and board of directors.

         Handle domestic and international travel details, align underground mine visits to ensure strict regulatory compliance, and oversee needs of 30+ team members worldwide.

         Draw upon exceptional abilities in crisis management to serve as first aid officer and floor fire warden.


Executive Assistant to Director of Underground Projects 2011 to 2012

Executive Assistant to Head of Projects and Engineering 2011 (temp)

         Entrusted with high-level calendar management encompassing meetings, agendas, flights, accommodations, itineraries, workshops, and appointments.

         Managed expense tracking, reconciled credit card purchase, and liaised with project managers to ensure consistent alignment with timelines and budgets.

         Facilitated new staff onboarding within Projects and Engineering group.


Continued ►



Professional Experience continued Yyyyyy x. yyyyyy Page 2 of 2


QR National, 2011

Executive Assistant to CFO (temp)

         Maximized organizational efficiency by coordinating meetings, recording minutes, maintaining executive calendar, responding to emails, arranging travel, and driving cohesive efforts between relevant stakeholders.

         Monitored and supported unified project efforts across multiple mine sites.

Talbot Group, 2010 to 2011

Executive Assistant to Owner

         Spearheaded the complete spectrum of personal and professional needs of company owner while guiding productive office operations.

         Performed credit card reconciliations, scheduling, email correspondence, reporting, accounts payable, calendar management, conference and event organization, and office technology maintenance including mobile devices.

         Handled extensive travel arrangements including accommodations, flight bookings, and car rentals.

         Trained, mentored, coached, and developed junior administrative personnel.


Admincorp Pty Ltd., 2009 to 2010

Executive Assistant & Office Manager

         Strategically supported two directors by orchestrating travel details, processing accounts payable, handling emails, and coordinating new office fit-out and company set-up.


Affinity Accounting Plus, 2009

Executive Assistant & Office Manager

         Drove highly efficient office operations by delivering quality support to director including calendar management, accounts payable, marketing, scheduling conferences and meetings, and delegating tasks to staff.


Intabill (Global Head Office), Brisbane, 2007 to 2009

Executive Assistant & Office Manager

         Expertly supported two high-level directors and global business partners through proficiency in office administration, conference scheduling, calendar management, accounts payable, and travel logistics.

         Applied solid leadership talents toward directing, training, and supervising two personnel in Corporate Services.

         Governed security access and all technology needs for two floors comprised of 130+ employees.

         Organized all VIP visits and events, fundraising initiatives, staff functions, and marketing arrangements.

         Enforced company safety compliance as chief fire warden and key member of OH&S committee.


Adventure Advertising, Sydney, 2006 to 2007

Receptionist / Marketing Assistant

         Greeted visitors, answered incoming calls, and delivered impeccable client service and attention, further illustrating advanced communication and interpersonal skills.

         Maintained company s website to optimize internet presence and web traffic.

         Accurately generated monthly report for client which represented a large percentage of company s revenue.


Star Watchers Productions, Sydney, 2005 to 2006

Personal Assistant to Media Producer

         Demonstrated sharp organizational skills in delegating tasks to trades persons, maintaining media producer s daily calendar, performing daily banking, and processing accounts payable.

         Supervised training and overall well-being of three high-level performance dressage horses.

         Provided broad-based support to assistant director on commercial sets.




Business Diploma (in progress), Central Queensland University

Certified in First Aid & CPR ● Certificate in Business Administration ● Project Management course




Microsoft Office Suite (Word, Excel, PowerPoint), MYOB, Time and Billing (accounting software), Spendvision


Yyyyyy x. yyyyyy

21 Mullacor Street, Ferny Grove, Qld 4055 ● 0439 660 122 ●








February 16, 2016











Please accept this letter and accompanying resume in application for the senior-level executive assistant opportunity that is currently available with (INSERT NAME OF COMPANY). In advance, thank you for your time and consideration.


As indicated in my resume, I bring to you significant executive-level administrative experience in a variety of industries, outstanding expertise in calendar management, and solid capabilities in directly influencing process improvements which enhance efficiency and reduce expenses. My strong vendor relations skills, event planning proficiency, and technical acumen will no doubt enable me to effectively transition into your company and produce positive results. To complement these qualifications, I offer an impressive blend of supervisory, project management, client relations, and organizational skills which are paramount in supporting the critical needs of C-level staff, directors, and company owners.

As a proactive contributor to your organization, you will find me to be a highly motivated and autonomous professional committed to supporting you in achieving your objectives through superior initiative and dedication. I am confident that I could be a valuable asset to (INSERT NAME OF ORGANIZATION), and encourage you to call me at the number listed above.






Yyyyyy x. yyyyyy

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