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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000 ● (xxx-xxx-xxxx ●

Seeking to contribute advanced administrative talents and considerable leadership expertise toward supporting a dynamic organization in optimizing bottom-line performance

Operations ~ Procurement ~ Program & Project Support

Expense Management ~ Government Relations ~ Internal Communications




         Possess 20 years progressively responsible administrative experience spanning procurement, cost estimates, budgeting, program & project support, calendar management, data gathering, and human resources support.

         Demonstrated strengths in records management, executive support, training, structuring travel details, facilitating positive client relations, and designing informative, high-impact, and well-organized presentations and reports.

         Adept at creating and maintaining spreadsheets and databases to maintain, track, and organize vital information.

         Resourceful, quality-focused, proactive, and extremely committed to confidentiality.

         Excel at prioritizing and managing multiple concurrent tasks to meet critical timelines and performance goals.

         Five-time winner of High Five awards in 2015 and 2014 for Outstanding Employee Support .

         Formally awarded in 2012 for capturing substantial cost savings for the US Army and earned Purchasing Team Award in same year.

         Possess an active Secret Security Clearance.

         Solid technical acumen; well-versed in using Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook) and SharePoint.


Professional Experience


NCI, Inc. / US Army, Ft. Belvoir, VA, 2009 to Present

Office Manager & Supervisor / Operations Specialist 2012 to Present

         Spearhead procurement of ~$30M in equipment including preparation and maintenance of associated documentation and ensuring rigorous alignment with program performance criteria and delivery schedules.

         Compile purchase request packages based on requirements and submit to budget analyst.

         Efficiently coordinate materials purchases across multiple contracts concurrently, and partner with budget analyst to properly allocate funding for travel, materials, and external labor agreements.


Executive Assistant 2009 to 2012

         Delivered comprehensive executive-level administrative and analytical support to management team inclusive of official correspondence, training schedules, regulatory compliance, time & attendance authorization, and ensuring 100% accuracy of accounting data associated with government travel credit cards.

         Joined forces with management and staff to achieve major project milestones for multiple projects.

         Masterminded document and travel process which resulted in considerable cost savings, streamlined scheduling, resource optimization, and heightened personnel accountability.

         Extensively administered Defense Travel System for civilian and military travel expenses collectively reaching up to $2M annually.

         Arranged meetings by developing agendas, reserving meeting spaces, and setting up A/V or teleconferencing equipment.


Continued ►



Yyyyyy x. yyyyyy Page 2 of 2


Professional Experience continued


Chenega Federal Systems, 2008 to 2009

Executive Assistant

         Directly supported project manager in administering High-Performance Computing Modernization Program by scheduling meetings, maintaining multiple staff calendars, and authoring correspondence for The Pentagon.

         Scheduled and coordinated classified internal and external meetings via conference calls and/or video teleconferencing software.

         Orchestrated the complete spectrum of meeting logistics requiring unified efforts with hotel personnel and encompassing food and beverage/catering, conference materials, meeting space, and A/V set-up.

         Processed and tracked purchase orders, approved and processed invoices from vendors, submitted travel expense reports, and verified clearances for staff and visitor access to classified sites.


DTI Associates, Inc. (a Kratos company ), 1999 to 2007

Administrative Assistant for Conference and Event Planning Team / Competition Specialist

         Extensively supported School to Work Program funded by Department of Labor, Department of Health and Human Services, and The White House.

         Commanded all facets of travel logistics for international participants from hotel accommodations to ground transportation.

         Collaboratively prepared estimates for procurement packages, supervised materials purchases, and provided influential project management support across multiple contracts.

         Efficiently tracked procurement package process from inception through materials receipt and invoicing to ensure optimal performance.

         Composed PowerPoint presentations for conference speakers and exhibitors, and held accountability for all meeting needs from catering to A/V equipment set-up.

         Exercised sharp organizational skills to proficiently maintain computer databases for tracking more than 15 conferences annually.

         Fostered transparency between government agencies including sending invitations for grant informational conferences.

         Ensured fair grant competition by meticulously tracking applications and submitting validated proposals to government agency for award.

         Methodically led peer reviewer recruitment and confirmation, and coordinated reviewer activities on site during panel reviews.

         Reconciled Conference and Event Planning team s credit card statements each month and processed travel expenses.

         Performed broad-based administrative functions including set up of monthly teleconferences with key stakeholders, processing mail, answering incoming calls, re-ordering supplies, and responding to email inquiries and voicemails in a timely manner.


Prior Background:


Administrative Assistant, NASA, Douglas Resources, Inc.

Help Desk Operator / Technical Writer, NASA, RVJ International Inc. (Transitioned to Douglas Resources, Inc.)

Administrative Assistant, Flight Operations, United States Army, National Guard




Business Administration (currently enrolled), American Military University


Contracts 100 and Acquisitions 101, Defense Acquisition University


Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000 ● (xxx-xxx-xxxx ●



















Please accept this letter and accompanying resume in application for the (INSERT TARGET POSITION) opportunity that is currently available with (INSERT NAME OF COMPANY). In advance, thank you for your time and consideration.


As indicated in my resume, I offer significant executive-level administrative experience, outstanding expertise in all aspects of procurement, and solid capabilities in directly influencing projects and programs which enhance organizational performance and reduce expenses. My vendor relations skills, event & meeting planning proficiency, and technical acumen will no doubt enable me to effectively transition into your company and produce positive results. To complement these qualifications, I offer an impressive blend of supervisory, analytical, program administration, client relations, and expense tracking skills which are paramount in driving fiscally strong operations.

As a proactive contributor to your organization, you will find me to be a highly motivated and autonomous professional committed to supporting you in achieving your objectives through superior initiative and dedication. I am confident that I could be an asset to (INSERT NAME OF ORGANIZATION), and encourage you to call me at the number listed above.






Yyyyyy x. yyyyyy

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