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Yyyyyy x. yyyyyy
Driven, confident and capable Administrative/Technical Assistant and Record Management expert with several years of progressive and notable experience. Skilled in developing and maintaining EPCI project supports for project, HSEQ and supply chain experts involved across all phases of a given project. Thrive under pressure to achieve or surpass project stakeholder objectives. Excel in fast-paced working environments that call for adaptability and flexibility. Pursuing Administrative Assistant, Document Control, Project Assistant or Project Coordinator roles in the oil & gas sector that will allow for leverage of skills, as well as deliver opportunities for career advancement.
HSEQ | Project Management | Project Engineering | Supply Management | Customer Service Delivery | Record Management
Collaborative Problem Solving | General Accounting | Interpersonal Communication | MS Office & Visio | AutoCAD | Corworx | SharePoint Ariba PCard | Livelink | Lotus Notes | Brava | DocPro Access | ProjectDox | eRoom | Videoconferencing, Teleconferencing | WebEx
Offered administrative support for Business Services, Topsides, Quality Assurance, Technical Assurance and Operations during the Chevron Rosebank, SASBU Greater Longui Area, and Mafumeira Sul Projects
Helped the Project Management team in project planning, development and execution of shared objectives
Organized and carried out various personnel and operational support efforts; acted as a liaison across additional other projects and teams in an effort to resolve daily administrative challenges as they arose
Aided the Project Cost Controls team on reporting both man hours and expenditures
Liaised with the Project Management Team during planning at each project phase
Prepared and formatted project documents utilizing the appropriate MS Office programs to ensure various forms and templates aligned with project policies and procedures
Coordinated various meetings both on- and offsite to rectify numerous administrative concerns among Operators and Contractors
Prepared intricate presentations, organizational flow charts and spreadsheet registers using critical links and formulas
Incorporated comments regarding documents and drawings using the Brava markup tool
Played a key role in carrying out traveler VISA application procedures
Developed and maintained a comprehensive contact, project team distribution, and emergency contact register list in Chevron s NOTIFY system and made certain that content across each was up-to-date
Formulated a Contractor New Hire procedure for use during all SASBU Projects, as well as a SASBU IT Equipment Central Inventory procedure, register and, request equipment form
Devised an Angola Visa Application Work Flow and Timeline process
Founded and implemented a Roles & Responsibilities Procedure, utilized for project team and Human Resources job postings
Developed a Welcome Package for Facilities Engineering staff that had relocated to contractors offsite facilities
Crafted Project On-boarding and Project Off-boarding Procedures; also implemented related processes for all Chevron employees and contracted personnel
Created a Project Move Procedure and implemented it for use during internal/external relocations
Designed and implemented the use of monthly HES posters for the Safety Leadership Team s benefit
Updated the office floor plan in AutoCAD to ensure that ergo and contractor s furniture and IT equipment inventories were up to date
Reconciled Procurement Card expenses with exactness, precision and attention to detail
Doris, Inc., 2010-2012
Project Administration Coordinator, INPEX ICHTHYS Project
Carefully created project forms, organized team builders, controlled project calendars and ordered office supplies
Supervised the overall preparation and issuance of proposals to potential business partners during project efforts
Handled formalities amongst clients and contractors regarding HR, Administration, Logistics, HSE and IT functions
Coordinated the Mob/De-Mob of personnel between Houston, Perth and Korea
Developed overarching HSE training and emergency response plans
Updated Personnel Onboard Register, the On-Scene Commander Roster, the Emergency Call Tree, the personnel organization chart/contact list and overall staff database; also coordinated corporate Travel Card expenditures
Served as an effective intermediary between travel agency and ground transportation entities
Devised an office layout seating plan, controlled order/set-up/inventory processes and resolved IT equipment matters
Yyyyyy x. yyyyyy
Senior Administrative Assistant/Document Control/ITT Coordinator, Maersk Chissonga, Chevron Malongo and Lucapa Project
Issued weekly project reports, presentations and meeting minutes
Created carefully-constructed project templates
Arranged for travel arrangements, document formatting, correspondence issuance and drawings using EDMS ProjectDox
Updated the Master Document Register (MDR) to reflect deliverables, prepare deliverable transmittals, register incoming vendor data, as well as handle additional facets of daily administrative and document control operations
Nexen Petroleum USA, Inc., 2008-2010
Project Administrative Assistant/Document Controller/Contracts Coordinator
Developed and updated administrative supports for the Project Manager, Project Services Manager, HSEQ and Supply Chain Contracts Manager over the course of the Knotty Head Project
Worked as the Assistant to the Contracts Manager throughout Contracts Specialists duties in the Houston and Dallas office; included status tracking of contracts, as well as recording and tracking KPIs for the Supply Management team
Created and implemented boilerplate forms as part of a larger and more all-inclusive ITT package
Provided unwavering and much-needed support during bid evaluation processes
Maintained ITT contracts and all associated files via a web database
Organized paper copies and filed them to be prepared for auditing and at-a-glance viewing
Scribed Contractors Performance Reviews, issued meeting minutes and followed up on action items status
Served as the Assistant to the Project Services Manager in handling monthly expenses, scheduling, meeting coordination, etc.
Tracked and updating the rig personnel roster for use in semi-monthly reporting
Prepared an all-inclusive on-boarding process for third-party Contractors; also organized and maintained related contracts and invoices
Was the Assistant to the Project Manager; delivered administrative support to a staff of Engineers from the D&C, Facilities and Subsurface departments
Acted as an effective liaison between the company and tenderers regarding Clarifications; also delivered support during Bid Evaluations
Actively collaborated in coordinating and facilitating Risk Management operations
Handled monthly business expenses, travel arrangements, meeting coordinating, venue booking, etc.
Gathered and prepared weekly and monthly status updates that included input from team members
Prepared organization/flow charts and graphs to compile into presentations for Select/Appraise Gate Review; also devised a subsea field layout 2D-schematic
Attended and scribed bi-weekly meetings and followed up on the status of all actionable items
Supported Engineers across the document control process including development, formatting, numbering, checking and approval cycle
Retained check copies including comments and entered them into Livelink; made certain that all approved documents were signed, formally issued across discipline leads and archived in Livelink
Coordinated valued Lunch & Learn meetings between the company, suppliers and contracted personnel
Actively supported the HSEQ-SR Manager in developing management systems and HSE reporting inputs/outputs
Developed project team roles, document controls and numbering system processes; also aided in internal audits as needed
Various Roles, Technip USA, 2007-2008
Administrative Assistant, Houston Industrial Brokerage, Inc., 1999-2001
Document Control/Project Secretary, Noble Drilling Services, 1999
Project Secretary, Intec Engineering, 1998-1999
Project Secretary/Document Control, R.J. Brown & Associates, 1992-1998
Yyyyyy x. yyyyyy
March 19, 2018
Hiring Agent Name
Dear [Hiring Agent Name],
I am pleased to submit my application materials for the (INSERT TITLE OF TARGET POSITION) vacancy and am submitting my documents for your review. As illustrated in the accompanying resume, my professional qualifications include the following accomplishments:
- As an administrative expert, I bring to any position years of progressive project coordination experience. I am skilled in various expert areas including document development, reporting, scheduling and meeting organization, among others
- Over the course of my career, I ve proven myself adept in guiding and inspiring individual and tem project stakeholders to achieve success.
- I lead by example and am able to develop and sustain lasting relationships with important entities at all levels, both individually or within a team setting.
- I boast a proven record of delivering comprehensive support and guidance in deadline-driven, fast-paced environments that call for flexibility, time management and the ability to work well under pressure. This will serve me well as I progress in my career.
- Other core competencies include Strategic Planning, Critical Thinking, Communications, Organization and many others. My diversity of experience includes actively contributing to processes that fuel positive change. I am able to identify both points of progress, as well as areas for improvement in any project support capacity.
I am a focused, capable and highly experienced applicant committed to supporting the long-term goals of an innovative, reputable firm. I am confident that I could be a valuable asset to your organization, and look forward to interviewing with you in the near future.
Yyyyyy x. yyyyyy
Yyyyyy x. yyyyyy
March 19, 2018
I would like to thank you for providing me the opportunity to interview with you and discuss the exciting (TITLE OF POSITION APPLYING FOR) position currently available with your company. Having gained a deeper insight into the job requirements and your objectives, I am confident you will find me a valuable asset in achieving your goals.
As discussed, my background should translate to dynamic results as a member of your team. In particular, I believe you will find my expertise in (ADDRESS A FEW SKILLS/QUALIFICATIONS/ACHIEVEMENTS RELEVANT TO THE POSITION WHICH YOU DISCUSSED DURING THE INTERVEIW) vital to your immediate and long-term objectives.
Should you have any additional questions, or to further discuss this opportunity, please feel free to contact me at your earliest convenience. Again, thank you for the enlightening interview. I look forward to your response and am eager to contribute to your success.
Yyyyyy x. yyyyyy
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