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Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx abc@xyz.com

 

 

Qualifications for [ Insert Specific Job Title ]

Seasoned Senior Conference Professional Committed to Exceeding Your Company s Event / Conference Goals

 

Event / Conference Planning Management Logistics Coordination Multi-Project Management

Needs Analysis / Assessment Strategic Analysis Trends Tracking Customer Service Communications

Program Design / Development Budget Development / Control Contract Negotiations Vendor Relations

Sales / Marketing Team Building Training / Development Client / Business Relations C-Suite Collaborations

 

Highly Accomplished Leader who makes sound decisions to reflect positively on multi-site event, conference, and meeting planning operations in alignment with a client and / or company s vision, value, and goals. Top Performer who offers solutions-centric critical thinking for insightful, change-oriented results across federal, public, private, and non-profit sectors. Visionary Professional who rises above business challenges to improve the bottom line and achieve winning outcomes, including quickly adapting to evolving scenarios. Excellent Communicator who develops synergistic partnerships with cross-geographical executives, business professionals, stakeholders, clients, and the community; who builds valuable relationships with individuals of various cultural, ethnic, and socioeconomic backgrounds; and who leads teams by example and with ethics and integrity.

 

Professional Synopsis

 

American Association of Immunologists (AAI), Rockville, XXXXXX 2015 Present

 

Senior Director Meetings

Capitalize on the opportunity to lead forward-thinking oversight of coordination, planning, management, and execution of the Association s annual meetings, AAI introductory and advanced immunology courses, council and staff meetings, and social events. Prepare and monitor timelines, and participate in selection, set-up, testing, troubleshooting, data entry, and editing of scientific program content within abstract and registration management software. Comprehensively develop and manage all on-site logistics to ensure seamless operations.

 

  Continually build and sustain relationships with prestigious event speakers.

  Conceptualize, develop, and manage a website, meeting app, and program book.

  Successfully develop, implement, and manage an efficiency-driven meeting sign process.

  Personally manage events with 4,000+ attendees, 2,000+ abstract submissions, and 200+ exhibitors.

 

The Meetings Guru, Xxxxxx, XXXXXX 1997 Present

Specializations in Attrition, Hotel & Convention Center Contracts, Housing Block Piracy & Protection, Liability Insurance, Special Needs Issues, and Facility Compliance; Expert in Competitive International Marketplaces

 

Principal

Strategically steer the start-up and successful operations of this minority-owned and -operated conference / meeting management contractor business. Lead targeted decision-making across all facets of event planning, coordination, and management; budget development and management; contract negotiations; on-site / off-site logistics; sales and new business development; and follow-up activities. Contribute solid communications and interpersonal relations talents toward liaising among diverse public- and private-sector clients in domestic and international markets. Actively turn numerous non-profitable events into revenue-producing opportunities.

 

  Developed immediate contingency plans for 3,000 attendees when a hotel caught fire.

  Seamlessly led events budgeted from $20,000 to $4.1 million for up to 25,000 attendees.

  Saved $45,000+ for a client organization by re-negotiating post-conference hotel attrition fees.

  Successfully transitioned a 1,000-person event from red to black via budget discipline, strategic negotiations, lucrative sales, and profitable vendor relations.

  Interfaced among high-profile clients, including the American College of Cardiology, American Academy of Nursing, American Wind Energy Association, the Washington Redskins, and the John D. and Catherine T. MacArthur Foundation.

 

 

Yyyyyy x. yyyyyy (xxx-xxx-xxxx Page Two

 

The Meetings Guru, Xxxxxx, XXXXXX (continued) 1997 Present

 

Select Clients Include:

 

Senior Specialist Field Marketing American College of Cardiology (2013 Present)

Collaborate with business lines to coordinate targeted and cost-effective trade shows exhibits, and develop display materials. Directed all facets of logistics, budgeting, and reporting. Develop framework to facilitate copy for marketing materials to highlight membership cultivation, publications, and the latest college-wide programming. Expertly identify and communicate additional opportunities with business lines.

 

Manager Meetings, Events & Annual Fund American Academy of Nursing (2009 2013)

Synchronized meeting planning initiatives, including production of meeting materials, website / database management, and onsite facilitation. Directed conference team comprised of internal staff and volunteers. Monitored timelines and deadlines, including for abstract and presentation submissions, printing needs, registration cutoffs, and poster and presentation final submissions. Scheduled committee meetings, developed agendas, and wrote and distributed meeting minutes. Solicited, coordinated, and managed a 120-member volunteer base for large conferences. Developed framework and facility marketing materials copy.

 

Council for the Advancement of Nursing Science (2008 2013)

Directed abstract and poster processes across 800+ submissions. Managed authors during solicitation, notification, delivery, and presentation processes. Led abstract management teams and volunteers. Negotiated contracts for abstract management vendors. Spearheaded move from print to electronic posters. Scheduled, edited, posted, and printed presentations for final documentation and online access.

 

Cardiovascular Research Foundation, Washington, D.C. 1998 1999

 

Meetings Director Cardiovascular Training & Education Center

Utilized broad scope of industry knowledge toward developing and implementing policies and procedures to enhance operations of a new training center, including handling all financial responsibilities; negotiating contracts; and monitoring program planning, execution, and evaluation to comply with ACCME. Coordinated key A / V technology within meeting rooms and catheterization labs / operations rooms. Supported offsite meetings.

 

  Profitably solicited vendors / exhibitors to optimize the bottom line.

  Produced 40+ continuing medical education programs and social events.

  Successfully raised $1.5 million in funding via unrestricted educational grants.

  Designed and developed a marketing image and all program marketing materials.

 

University of Xxxxxx, College Park, College Park, XXXXXX 1995 1998

 

Assistant Director Conference & Visitor Services

Played a vital role in coordinating, planning, and managing high-level summer conference services for 100+ programs attended by 30,000+ participants annually, including conducting aggressive negotiations with diverse clients encompassing Xxxxxx Special Olympics, U.S. Secret Service, U.S. Information Agency, FBI, FDA, DHHS, and ATF. Cost-effectively evaluated costs and established pricing structure while executing services fiscal responsibilities, management, and compliance. Initiated and obtained lucrative contracts with new clients, including Educational Testing Service, National Science Foundation, and American Association of Physics Teachers.

 

  Represented the office on key campus-wide committees.

  Recruited, trained, mentored, and managed a services-focused professional staff.

  Developed valuable training programs and materials, and wrote policies and procedures.

  Personally chaired planning of major programs, i.e. Odyssey of the Mind, National History Day.

 

Education & Professional Development

 

Master of Science in Health Care Administration (ABD) Texas Woman s University

Master of Business Administration Texas Woman s University

Bachelor of Science in Community Health Education The College at Brockport, SUNY

 

Certified Meeting Professional (CMP) Convention Industry Council (CIC)

 

Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx (xxx-xxx-xxxx abc@xyz.com

 

 

Date

 

Hiring Agent Name

Company Name

Address

City/State/Zip Code

 

Dear__________________:

 

I am exploring a new career opportunity within a challenging [ Insert Job Title ] role, and I believe that I can make a positive contribution to your success.

 

To acquaint you with my background, I can offer proven experience in Event / Conference Planning, Management, Logistics Coordination, Multi-Project Management, Program Design / Development, Needs Analysis / Assessment, Strategic Analysis / Planning, Trends Tracking, and Customer Service. I am also well-versed in Team Building / Training, Sales / Marketing, Budget Development / Control, Contract Negotiations, C-Suite Collaborations, and Client / Vendor Relations, and consistently achieve winning project and / or task outcomes due to my superior skills in critical thinking, time management, and attention-to detail.

 

To complement this experience, please note that I earned a Master of Science in Health Care Administration (ABD) and Master of Business Administration from Texas Woman s University and a Bachelor of Science in Community Health Education from The College at Brockport, SUNY. I am also recognized by the Convention Industry Council (CIC) as a Certified Meeting Professional (CMP).

 

Currently, as the Senior Director of Meetings for the American Association of Immunologists (AAI), I expertly coordinate, plan, manage, and execute the organization s annual meetings, introductory and advanced immunology courses, council and staff meetings, and social events. Within this role, I prepare and monitor timelines, and participate in comprehensive development and editing of scientific program content within abstract and registration management software. I also strategically develop and manage all on-site logistics to ensure seamless operations.

 

A sample of my achievements include:

 

  Continually building and sustaining relationships with prestigious event speakers.

  Conceptualizing, developing, and managing a website, meeting app, and program book.

  Managing events with 4,000+ attendees, 2,000+ abstract submissions, and 200+ exhibitors.

  Successfully developing, implementing, and managing an efficiency-driven meeting sign process.

 

As this is just an example of my abilities, please refer to my enclosed resume for additional leadership experience, including a part-time endeavor as the Principal of the highly successful company, The Meetings Guru a minority-owned and -operated conference / meeting management contractor business.

 

I am eager to discuss how my qualifications uniquely match your current and future needs, and look forward to interviewing with you soon.

 

Sincerely,

 

 

 

Yyyyyy x. yyyyyy

 

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