- xxxxxx NE 45^th St. Apt. E-11Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx * abc@xyz.com

Executive Assistant to C-Level or Sr. Executives

Qualifications Profile

    Self-assured, dynamic, and results-driven professional with more than 19 years providing high-performance Office and HR Administrative and Clerical support service mostly in the technology industries over the last 13 years.

-    Strong dedication to process efficiencies in providing executive administrative support, enabling senior management to deliver high level business decisions without bothering with routine office and staff functions.

-    Detail-oriented and methodical with critical thinking to resolve administrative work issues even under stress.

    Well-organized and resourceful with multitasking skills that optimize limited resources to achieve outstanding results.

    Strong interpersonal communication skills that inspire teamwork synergies with colleagues across diverse ethnicities.

Key Expertise

    HR Planning & Execution

    Relationship Management (Clients, Stakeholders, Public, & Suppliers)

    Policies & Regulatory Compliance

    Project Management Support

    Personnel Administration

    Organizational Development

    Manpower Sourcing & Recruitment

    Talent Retention & Management

    Performance Appraisal

    Staff Supervision & Training

    Office & Staff Administration

    Office Supplies Inventory

    Records & Document Management

    Productivity Tools: MS Office (Word, Excel, PowerPoint, Access, & Outlook)

Professional Experience

    Managed complex administrative support, interfacing with other EA s at all levels including the Chairman and CEO.

    Managed executive calendars across several time zones with frequent changes, arranging video conferences with global teams, and assembling and distributing meeting materials.

    Organized complex domestic and international business trips, finalizing itineraries, defining meeting agenda with local senior leaders, and providing local logistics support.

    Reconciled expense reports and credit card statements, updating weekly expense reports for each region, function and segment highlighting wins, loses and items in process.

    Responsible for successful calendar management despite frequent changes, providing task prioritization and excellent follow up on action items, liaising between leadership team and other organizations, customers and vendors

    Coordinated large organizational events, including domestic and international multi destination travel arrangements, as well as video and teleconferences involving local and overseas partners.

    Managed multiple projects, reconciled expense reports and credit card statements, and organized/distributed executive correspondence.

    Provided administrative support to a VP and Executive Directors and a global organization of 250+ employees managing e-mail inboxes and department budget, arranging hotel and flight bookings for multi-segment local and international travels, and coordinating video and teleconferencing sessions for a global team.

    Performed HR functions, onboarding 80+ new hires and over 50 Consultants, and supporting multi-disciplinary community outreach events, corporate meetings, and team building sessions across departments.

    Apart from providing standard administrative support, managed multiple concurrent projects, followed up on open action items to enable closure, and keeping Directors informed of project status, issues, and actionable items.

    Provided applicant screening that included on-site and phone interviews, coordinated recruiting events with room reservations and catering, tracking progress of all candidate processing, onboarding new hires and ensuring productive readiness on day one of employment in collaboration with the Employee Resource Center.

    Served as back up to the HR Coordinator when not available.

Education & Credentials

B.A. in Social Work, ST. EDXXXXXXRD S UNIVERSITY Austin, TX (1995)