Administrative Assistant

Documentation ~ Purchasing ~ Funds Allocation ~ Databases ~ Spreadsheets

Report Preparation ~ Inventory Control & Tracking ~ High-Volume Call Handling

         Possess 13 years of progressive administrative experience with particular strengths in calendar management, guest reception, procurement, mail distribution, budget administration, and composing reports.

         Strong capabilities in orchestrating travel details, facilitating positive customer relations, and designing informative and well-organized presentations.

         Excellent computer skills; proficiently maintain spreadsheets, charts, forms and databases to track vital business information.

         Resourceful, methodical and proactive with a solid reputation for integrity and commitment to confidentiality.

         Dependable problem solver with demonstrated expertise in managing business correspondence, expense tracking/reporting, and supplier relations.

         Adept at streamlining workflow processes, motivating personnel, and maintaining high volume of files.

         Able to establish effective and cohesive working relationships with all levels of an organization.

U.S. Department of Agriculture, Natural Resource Conservation Service, 2010 to Present

Area Administrative Coordinator (2014 to Present)

         Perform the complete spectrum of administrative functions including answering and routing incoming calls, distributing documentation, file management, purchasing office supplies, and fleet management.

         Apply sharp organizational skills toward setting up facilities for meetings, distributing agendas and meeting materials, taking meeting minutes, and maintaining SharePoint site.

         Administer Web-based Total Cost Accounting System (WebTCAS), allocate and track funds, process invoice payments, and control budget.

         Support human resources functions by verifying and correcting timesheets, and completing forms for incoming and outgoing employees, action plans, rewards, and vacation requests.

         Continually update fleet records with VIN, miles, designated drivers, and other pertinent information.

         Locate optimum pricing for fleet maintenance services, compile paperwork for transfers or sale of vehicle, and arrange delivery of vehicle to appropriate party when applicable.

         Review and manage financial transactions by applying proper codes and posting to SharePoint.

Miscellaneous Assistant (2010 to 2014)

         Provided vital support for a broad range of projects and programs including uploading data to SharePoint, generating forms, tracking certified mail, distributing letters to landowners, and organizing compliance reviews.

         Maintained national resources inventory, uploaded payments to SharePoint, and conducted in-depth second-level and root reviews.

         Actively participated in steering quality assurance and reorganized files to significantly enhance productivity.

Acting Area Assistant Coordinator (2010 to 2014)

         Supported area and field operations by answering incoming calls, distributing mail, handling meeting preparations, distributing agendas, updating files, and posting information to SharePoint.

         Regarded as SME and primary point of contact for timekeeping, travel, agreements, purchasing/procurement, human resources, file management, correspondence, and office automation systems.

         Administered Concur software to facilitate travel booking and approvals of travel authorizations and vouchers.

         Participated in civil rights reviews in all offices of assigned area and produced associated reports.

Continued ►

Professional Experience continued Yyyyyy x. yyyyyy Page 2 of 2

         Formulated technical documents, correspondence and reports, managed accounts payable, and tracked donor leave and recipient of funds.

         Examined and interpreted technical documents, and structured influential spreadsheets to track office activity especially in relation to training, travel, vehicles use/status, and office equipment.

         Validated timesheets in WebTCAS, procured supplies and services as needed, reconciled purchases, and diligently maintained budgetary control.

         Oversaw area s fleet by coordinating replacement and repairs of vehicles and maintaining associated documentation.

         Gathered equipment and articles to be destroyed, transferred or sold, photographed items, and administered disposal method according to protocol.

         Submitted extensive reports to human resources, financial management, management services, and other departments as needed to maximize cohesive efforts and transparency in daily operations.

         Drew up requests for personnel actions including new hires, changes in work schedules, and promotions.

         Maintained calendars, developed and administered databases, set up appointments, and created correspondence, memos, letters, presentations, and other documents from notes, rough drafts, and verbal instructions.

Logistics Health, La Crosse, Wisconsin, 2007 to 2009

Mailroom Specialist

         Received, sorted and distributed incoming mail and in-house documentation throughout company comprised of 600+ employees.

         Efficiently shipped packages, letters, reports, and other documents within critical timelines.

ORC Industries, La Crosse, Wisconsin, 2003 to 2006

Corporate Secretary

         Demonstrated excellent communication skills in assembling reports, supply orders, flyers, newsletters, agendas and meeting minutes.

         Scheduled meetings, shipped packages, answered phones, maintained files, and consistently greeted visitors with courtesy.

Microsoft Office (Excel, Word, Outlook, Publisher), PRS, Protracts, SharePoint,

ArcMap, Farm Service Data, GovTrip and Aglearn

Associate in Supervisory Management, Western Technical College, La Crosse, Wisconsin, 2009

CNA, Joliet, Illinois, 1995

Completed extensive training throughout career covering topics such as:

Information Security Awareness

Hiring, Retaining and Including People with Disabilities

General Security and Situational Awareness Training

Active Shooter: What You Can Do

Concur and WebTCAS software

Excellence in Leadership and Ethics/Ethics Training for Success

Records Management

Performance Management

DATE

HIRING AGENT NAME

TITLE

COMPANY NAME

ADDRESS

CITY/STATE/ZIP CODE

Dear__________________:

I am currently exploring opportunities in an administrative capacity and am submitting my resume for your review. In advance, thank you for your time and consideration.

I bring to you excellent experience in managing a wide range of administrative functions, outstanding capabilities in customer service and human resources support, and a strong blend of talents in report preparation, data entry, purchasing, and inventory control. Additionally, I offer a resolute commitment to driving continuous improvement within the organization which is paramount to achieving cost containment and consistent growth.

If chosen to join your team, you will appreciate my energy and enthusiasm exhibited in daily endeavors and my rapid transition into your office. I am certain that I am an ideal candidate for this opportunity and look forward to interviewing with you in the near future. Please call me anytime at the number listed above to schedule a time to meet. Please note that I am willing to travel and plan on relocating to Madison, Wisconsin in (insert timeframe).

Sincerely,

Yyyyyy x. yyyyyy