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Yyyyyy x. yyyyyy


0000 xxxxxx xxxx , xxxx , xxxxx 00000 xxx-xxx-xxxx



Human Resources / Payroll / Benefits Specialist

Regulatory Compliance Accounting Multi-State Payroll

Reconciliations Audits Executive-Level Support Union Relations



         Substantial administrative experience with exemplary strengths in human resources, payroll, benefits administration, C-level support, compliance, attendance tracking, and Workers Compensation (WC).

         Pragmatic, discreet, and committed to ensuring strict confidentiality of personnel files and documents.

         Well-versed in common employment rules and regulations including EEO, FMLA, and OSHA.

         Ability to establish and maintain cooperative working relationships with all levels of an organization.

  • Excellent talents in advising supervisors and management in employment laws and HR policies to reduce company risk and liability.



City of San Rafael, 2017 Present

Payroll Administrator

         Spearhead payroll for 600+ employees using in-house government software featuring complex processes and protocols for 12 union collective bargaining agreements.

         Extensively audit payrolls for law enforcement and fire department according to complex FLSA criteria as well as for SEIU, one of the largest unions for service workers in nationwide.

         Monitor time and attendance, document and report union dues, track employee retirement deferrals and City retirement liabilities, and meticulously perform health & welfare benefits reconciliations.

         Compile payroll instructions to drive continuous improvements while fortifying compliance with union memorandums of understanding.


EAH Housing, 2015 2017

Payroll and Benefits Administrator

         Governed processing and auditing of multi-state bi-weekly payroll for 400+ employees, documented time & attendance data, and posted payroll journal entries for wages, taxes, retirement, garnishments, property billings, and quarterly payroll tax reconciliations.

         Steered healthcare benefits reconciliations including medical, dental, vision, WC, and pension involving multifaceted benefits allocation reconciliation for 100+ properties.


The Pasha Group, 2014 2015

Payroll and Benefits Administrator

         Managed processing and auditing of six multi-state payrolls encompassing 400+ employees including two union payrolls requiring advanced comprehension and application of collective bargaining agreement protocols and procedures.

         Performed pre-processing audit of 15 payrolls each month to result in less than 1% error margin.

         Seamlessly onboarded 700+ employees onto payroll and benefits platform during company expansion from 900+ employees to 1,200+ following acquisition.

         Led health & welfare benefits reconciliation for hundreds of union employees while standardizing procedures and protocols for systems administration.

         Collected, audited, and reconciled union dues including reconciliation of union dues in arrears for more than a year.


Continued ►



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Corebrands, LLC (Nelson Staffing) 2013 2014

Payroll and Accounting Support Analyst

         Orchestrated payroll processing for ~250 employees while ensuring rigorous SOX compliance and efficiently reconciliating health and welfare benefits.


Marin Municipal Water District (Nelson Staffing), 2012 2013

Payroll Accountant

         Championed comprehensive audit on 10 years of District s union payroll systems and processes.


W.K. McLellan Paving Company, 2012 2014

Payroll and Benefits Consultant

         Controlled benefits administration and payroll processing for approximately 100 employees on a contract/support basis, and concurrently administered health benefits including policy renewal analysis and reconciliation of insurance carrier premium billings.


Jordan Shields Agency, 2007 2012

Large Group Account Representative

         Maintained large client accounts by compiling census data, processing new groups, reconciling carrier billing, processing new hires, and preparing annual health and welfare 5500 reports.

         Oversaw al aspects of benefits administration and client relations including counseling and guidance with issues related to HR regulations, COBRA, Rx pre-authorizations and approvals, and claims reconciliation and resolution.

         Analyzed in-force group renewals, incorporated plan design changes, and conducted rate negotiations.


General Steamship Agencies, Mill Valley, CA, 2004 2007

Human Resources Assistant

         Independently handled payroll and benefits for 250+ employees across multiple states, conducted background checks, managed 401(k) plan, controlled general ledger, determined annual labor and benefits budget, reconciled WC premium, and prepared data for audits.

         Methodically devised system to streamline disbursement, receipt, and reconciliation of payroll and benefits clearing account for five divisions.


Villa Marin Homeowners Association, San Rafael, CA, 2001 2004

Accounting & Payroll Specialist

         Helmed payroll for 145 employees, A/R for 300+ accounts, property management including leasing documentation, 401(k) plan administration, and reconciliations for daily cash and WC premiums.

         Steered timely and budget-compliant conversion of payroll system from Paychex to ADP requiring complete master database set up, and streamlining systems for shift differentials in a 24/7 facility.


Additional Experience:


Staff Bookkeeper, Accountants Plus, San Rafael, CA

Staff Bookkeeper, Attest Systems, Novato, CA

Inventory Systems Control Specialist & Accounts Payables Manager, Kelleher Corp., San Rafael, CA

US Army, honorably discharged




Humanities Major, Dominican University graduation Spring 2018

Inductee - Alpha Sigma Lambda Society for Academic Excellence, Dominican Chapter




ADP Workforce Now, PayExpert, Paychex, Timberline, Yardi, UltiPro, Kronos, Eden, Excel, Word, SAP


Yyyyyy x. yyyyyy


0000 xxxxxx xxxx , xxxx , xxxxx 00000 xxx-xxx-xxxx



















Please accept this letter and accompanying resume in application for the (INSERT TARGET POSITION) opportunity that is currently available with (INSERT NAME OF ORGANIZATION). In advance, thank you for your time and consideration.


As indicated, I bring to you a significant background in human resources with proficiency in all aspects of payroll management and benefits administration. My strong accounting, reconciliation, reporting, and union relations skills will allow me to seamlessly transition into this role and garner immediate results. To complement these qualifications, I offer a resolute commitment to accuracy, quality control, and efficiency which is essential as a (INSERT TARGET POSITION).


As a proactive contributor to your organization, you will find me to be a meticulous and personable professional committed to supporting you in achieving your objectives through an exemplary work ethic, initiative, and polished administrative talents. I am confident that I could be an asset to (INSERT COMPANY NAME) and look forward to interviewing with you in the near future.







Yyyyyy x. yyyyyy


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