Yyyyyy x. yyyyyy

Executive Administrative Assistant

Calendar Management ~ Event Coordination ~ Reporting ~ Cost Control & Savings

Project Management ~ Process Improvements ~ Vendor Management ~ Personnel Leadership

         17 years experience supporting senior executives at a world-class, multibillion dollar technology company.

         Demonstrated strengths in office administration, project coordination, scheduling, expense reporting, business correspondence and all facets of executive support.

         Extensive talents in coordinating meetings and travel, arranging guest speakers, facilitating positive client/business partner relations, and designing informative, well-structured, and compelling presentations.

         Able to contribute dynamic communication and interpersonal skills toward effectively liaising between executives and internal/external stakeholders in support of achieving objectives.

         Resourceful and proactive with a solid reputation for integrity, commitment to confidentiality, and rapidly anticipating needs of high-level management.

         Considerable technical acumen and skilled at formulating and maintaining spreadsheets, forms, and databases to track critical business information.

         Excel in planning, decisively prioritizing, and managing multiple concurrent tasks to meet crucial timelines and performance goals.

         Thrive in roles where strategic thinking skills are fundamental for boosting performance and building productive relationships with vendors, management, and associates.

Hewlett-Packard, Houston, Texas 1997 to 2014

Total Customer Experience & Quality:

Executive Administrative Assistant (2013 to 2014)

         Delivered high-level support to Vice-President of Quality department including calendar management, screening incoming calls, responding to emails, and providing a wide range of business reports.

         Spearheaded Best Place to Work initiative by orienting new hires, masterminding team-building events, and recognizing outstanding staff performance.

         Fostered cooperative relationships with vendors to ensure budget compliance and seamless event execution.

         Leveraged Microsoft Excel to achieve a paperless data tracking solution accessible through SharePoint, and trained support staff in new process which significantly heightened accuracy and accelerated daily operations.

         Played a lead role in orchestrating flawless video conference meetings by sensibly considering all time zones and arranging calls accordingly among multiple vendors and executives.

ESSN Americas Supply Chain:

Executive Administrative Assistant (2012 to 2013)

         Proficiently supported Director of Engineering and Director of Americas Hyperscale by facilitating frequent meetings, generating reports, tracking expenses, and providing broad-based assistance to Human Resources.

         Demonstrated excellent skills in using PowerPoint software to contrive more than 20 critical business updates for management.

         Meticulously tracked departmental spending including travel expenses, catering, office supplies, employee training, and technology purchases.

         Aligned and mobilized team of 15 in devising, implementing, and enforcing corporate records retention policies and procedures via Iron Mountain records management services.

Continued ►

Yyyyyy x. yyyyyy Page 2 of 2 (Hewlett-Packard continued)

ESSN Americas Supply Chain:

Executive Administrative Assistant (2010 to 2012)

         Directly managed administrative functions within manufacturing facility consisting of 4,000+ global employees by delivering first-rate executive support to VP of Supply Chain.

         Scheduled meetings with executive staff and business partners, reviewed and responded to emails, and efficiently performed HR tasks such as creating requisitions in Taleo for VP and subordinate personnel, screening resumes, contacting qualified applicants and scheduling interviews.

         Handled international and domestic travel arrangements often requiring obtaining visas and passports, compiled itineraries and agendas, organized transportation and accommodations, and participated in assembling meeting materials.

         Applied inherent leadership capabilities toward training, mentoring and supervising team of four administrative assistants.

         Held bi-weekly meetings to coordinate employee events, discuss changes in company policies and procedures, and steer measurable process improvements.

         Joined forces with Audio & Visual representative to administer successful meetings for 4,000 employees worldwide.

         Provided vital support during annual, week-long Supplier Summit held in San Diego attended by 200+ business partners and executives worldwide.

         Advised VP to meet with an outside consulting firm specializing in Lean Six Sigma, and provided hands-on expertise and support during facility transformation to fuel efficiency and slash production costs.

         Teamed with consulting firm to execute training events for 400+ employees including securing office space for multiple Kaizen events.

Consumer Desktop Organization:

Administrative Assistant Executive Assistant (1997 to 2010)

         Championed full-scope administrative operations for division s senior management team, exhibiting specialization in conferences, space planning, human resources administration, and meeting logistics.

         Orchestrated an engineering seminar for 200+ attendees at an offsite venue with accountability for meals, activities and hotel accommodations for out-of-town guests.

         Rectified office space constraints by partnering with builders, finance and management to transition 300+ employees to offsite location with zero impact to productivity.

         Oversaw shipping for domestic and international packages, reconciled monthly AmEx charges, and replenished office supplies as needed.

         Distributed new hire packets and secured travel arrangements for job candidates and new hires.

Microsoft 2003, 2007, XP, 2010, 2013, Windows 8, (Outlook, PowerPoint, Excel, Word)

Records Retention Management, Iron Mountain

The 7 Habits of Highly Successful People, Stephen R. Covey

Executive Assistant Training, Joan Burge

How to Create Powerful and Creative PowerPoint Slides, Skill Soft

Six Sigma White Belt Certified

Licensed Notary Public of Texas

Taleo

Carlson Wagonlit Travel

Microsoft Office (Outlook, Word, PowerPoint, Excel), Taleo, Carlson Wagonlit Travel, Iron Mountain

Yyyyyy x. yyyyyy

January 5, 2016

(HIRING AGENT NAME)

(TITLE)

(COMPANY NAME)

(ADDRESS)

Dear__________________:

Please accept this letter and accompanying resume in application for the Executive Administrative Assistant opportunity that is currently available with (INSERT NAME OF COMPANY). In advance, thank you for your time and consideration.

As indicated, I bring to you significant executive-level administrative experience gained from a 17-year career at Hewlett-Packard, outstanding expertise in calendar management, and proven success in directly influencing process improvements which enhance efficiency and reduce expenses. My strong vendor relations skills, event planning proficiency, and solid technical acumen will without doubt enable me to effectively transition into your company and produce positive results. To complement these qualifications, I offer an impressive blend of supervisory, communication, and organizational skills which are essential as an Executive Administrative Assistant.

As a proactive contributor to your organization, you will find me to be a highly motivated and autonomous professional committed to supporting you in achieving your objectives through superior initiative and dedication. I am confident that I could be a valuable asset to (INSERT NAME OF ORGANIZATION), and encourage you to call me at the number listed above.

Sincerely,

Yyyyyy x. yyyyyy