Communication | Organization | Customer Service | Database/Filing Systems | Travel Planning | Scheduling

Executive Calendar Maintenance | Documentation | Reporting | Meeting Facilitation | Relationship Building | Recordkeeping | Notary

Special Event Planning | Conference Calls | Process Improvements | Office Management| MS Office | QuickBooks | Resman | Great Plains

Confident, self-motivated and hardworking Senior Executive Assistant with a track record of achievement in delivering comprehensive administrative support in diverse office and business environments. Currently an Executive Assistant to the Owner and the Capital Markets team of a small real estate company; previously worked for the former Mayor of Dallas in a high -caliber real estate corporate office setting as well. Adept in developing new systems and procedures to bolster levels of operational efficacy and drive major process improvements. Deadline- focused with a keen ability to achieve objectives with efficiency and a commitment to quality. Align personal goals with organizational objectives in order to work towards achieving success. Liaise effectively with staff at all levels including C-Level executives. Focused on developing mutually beneficial relationships with stakeholders at all levels using positive demeanor. Able to uphold the utmost in confidentiality throughout all business operations. Skilled in actively promoting a company image rooted in professionalism and commitment. Excel under pressure in time-sensitive environments. Detailed with a high level of discretion and confidentiality. Seeking an exciting new career change that will offer opportunities for career progression in an Executive Assistant capacity.

Administratively represent the President/CEO across various functions including legal document approval. Supervise the daily functions of the corporate office s executives and senior management. Coordinate appointments, gather data and manage accounts. Arrange travel including airline, hotel reservations and car rentals. Lead policy and procedure reviews, as well as oversee key projects. Handle contract negotiations with persistence and attention to detail. Interview job candidates with hopes of hiring new staff; provide paperwork as needed to new hires. Assist new staff also assist with computer, email/password and workspace setup. Work with Robert Half to set up operations for Account Temps; approve timesheets as needed for payment of each employee. Effectively manage client, investor and escrow accounts; deposit funds into escrow accounts as needed. Establish and monitor bank accounts for 12 multi-family properties. Manage Family Irrevocable Trust accounts per the CEO. Prepare legal reporting/filing, as well as PPM and sub-documents. Develop and dispense board notes/minutes for meetings attended by the President/CEO. Schedule speaking events and meetings; guarantee spaces are booked and agendas are finalized. Compose and edit correspondence to be formatted for general audiences. Assemble and submit expense reports to the CEO with timeliness to secure the approval of broker commissions; send commissions and related statements to brokerage firms. Guide the Paralegal as to which states assets are sold for Blue Sky filing purposes. Lead building security efforts; also keep areas neat, tidy and sanitary. Submit Excel spreadsheet changes to ensure accuracy within Investor K-1s.

• Vastly improved vendor and client relations, thus fostering a more fluid, seamless working environment
• Introduced innovative new processes and managerial techniques that sought to improve upon daily business operations
• Played a key role during the company remodel process; acted as the foremost contact for all contractors, directed movers and aided employees during transitions, which yielded an improved work flow post-completion
• Served as an effective intermediary during server upgrades; slashed levels of downtime and the number of system crashes
• Researched and selected a third-party Human Resources and payroll company, which alleviated executives of time-consuming duties and ensured company compliance with applicable employment laws
• Proved crucial in enrolling employees into new health/life benefit care plans; increased participation as a result
• Streamlined investor office files to allow for efficient use and access; cut down on time spent searching through property files and created a sense of continuity in reporting

Managed all meeting scheduling and calendar maintenance; included coordinating appointments. Handled mail and data collection with the utmost in precision. Authored correspondence for various occasions, ensuring proper grammar and clarity. Confirmed accuracy of vendor names and addresses, with purchase order numbers, tax IDs, invoice numbers and related items prior to submission to authorized personnel for approval. Fielded important calls using a multi-line telephone system; directed callers to the appropriate individuals or offices to best meet their respective needs.

  Efficaciously improved client relations by actively networking at Dallas Leadership Award Ceremonies, the Real Estate Hall of Fame, as well as at Southern Living Tours, award luncheons and galas

  Engaged in ongoing reviews of forms, policies and procedures in order to implement much-needed improvements

Licensure, Real Estate Agent, State of Xxxxxx (renewal ongoing)

Diploma, Business Office Administrator, Asher Career Institute

Training, Executive Communications, The Annette Strauss Center-University of Xxxxxx at Austin

Training, Real Estate, UNT Real Estate School

Certified, Microsoft Office Specialist

March 16, 2018

Hiring Agent Name

Title

Company Name

Address

City/State/Zip Code

Dear [Hiring Agent Name],

I am currently seeking a challenging career opportunity in a (INSERT TITLE OF TARGET POSITION) capacity and am submitting my resume for your review. In advance, thank you for your time and consideration. As demonstrated in the accompanying resume, my professional qualifications include the following accomplishments:

  I bring to any role years of proven success, primarily in delivering comprehensive support to executives such as company Presidents and CEOs.

  It is my hope to put the skills I ve refined over the years to practical use in a challenging, engaging new setting focused that will allow for leverage of my core skills.

  My experiences thus far have sharpened my interpersonal and relationship building competencies, as well as my ability to connect positively with clients, colleagues and other important stakeholders at all levels.

  As a professional, I am able to excel in fast-paced settings that call for adaptability. I work well as both an independent achiever and valued team member to lend to seamless operations.

  My expertise as an administrative care provider includes calendar management, event planning, reporting, documentation, project management and other important functions.

  In addition to my work chronology, I earned a Real Estate Agent License for the State of Xxxxxx, for which my renewal is in progress. I earned a Business Office Administrator Diploma from the Asher Career Institute.

  I ve also participated in training in both Executive Communications and Real Estate. Additionally, I am a Certified Microsoft Office Specialist.

As an employee, you will find me to be a driven team player committed to supporting you in achieving your objectives through superior performance. I am confident that I could be a valuable asset to your organization, and look forward to interviewing with you in the near future.

Sincerely,

Yyyyyy x. yyyyyy

Enc. Resume