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Yyyyyy x. yyyyyy

Xxxxxx, XXXXXX xxxxxx | (xxx-xxx-xxxx |


Details-Focused Executive Assistant Seeking Growth-Oriented Administrative Role


Administrative Support | Xxxxxxlendar Management | Travel Coordination | Accounting Principles | Compliance

Meeting Planning / Scheduling | Financial Data Analysis | Executive Presentation Development | Purchasing

Recruitment Support | Onboarding | Team Building | Event Planning | Vendor Negotiations | Inventory Control

Office Management | Client Service / Support | Data / Records Management | Customer Service | Communixxxxxxtions


Highly Accomplished Administrative Professional who makes sound decisions to reflect positively on business operations in alignment with a company s vision, value, and goals, and who works to attain a competitive advantage via solutions-centric critixxxxxxl thinking talents for insightful, change-driven results. Ambitious Self-Starter who applies a quick-learning nature to rapidly grasp new concepts within high-pressure situations. Excellent Communixxxxxxtor who seamlessly liaises among multi-industry C-level executives, cross-functional teams, vendors, and customers while promptly resolving issues. Top Performer who excels in both autonomous and collaborative environments, and who promotes the utmost professionalism in ethics and business confidentiality while boosting productivity and efficiency.


Xxxxxxreer Highlights


  Developed a new critixxxxxxl alert system for deadlines for projects, requests, and events at Nokia Technologies.

  Negotiated favorable vendor terms and pricing agreements at Charles Schwab & Company, Inc. to reduce costs, and also improved efficiency by implementing a color-coded filing system and introducing timesaving measures.

  Assisted a Team Lead in Subdivision of Pacific Gas & Electric in achieving key objectives, and managed Habitat for Humanity work flow to ensure integrity of information to meet deadlines for the interconnection process.


Professional Synopsis


Administrative / Operations Support

  Xxxxxxpitalized on the opportunity to maintain multiple C-level xxxxxxlendars for various high-profile companies, including planning and scheduling on-site / off-site meetings, teleconferences, and group events and coordinating domestic / international travel and itineraries while organizing efforts among other departments, partners, and clients as required.

  Ensured seamless administrative / operational processes at all times by confidentially handling high-volume documentation, including scheduling executive appointments, distributing mail, and drafting key correspondence.

  Demonstrated solid communixxxxxxtion skills toward courteously greeting guests and directing inquiries as necessary.


Financial Operations / Recordkeeping

  Contributed sharp analytixxxxxxl abilities toward generating and managing high-level expense reports via SAP and Concur, including creating reports, tracking comprehensive metrics, managing data, and disseminating information.

  Generated product purchase orders, and handled inventory management on SRM and supplies orders on Ariba.

  Proactively supported C-level executives with billing and tax property payments, along with managing electronic documentation, assisting teams in meeting quotas, and managing multiple projects simultaneously to meet deadlines.

  Expertly managed and processed invoices, monitored flow of automated transactions to identify errors, reconciled vendor liabilities, and maintained vendor accounts by completing statements and following up on various issues.



Yyyyyy x. yyyyyy | Page Two | (xxx-xxx-xxxx


Human Resources / Team Building Support

  Strategixxxxxxlly steered results-focused support of Human Resources operations by assisting with interview scheduling, multi-person interview scheduling, and employee onboarding processes in coordination with recruitment teams.

  Maximized operations productivity by supporting team building initiatives to drive organizational culture and boost employee morale, including continually working to enhance communixxxxxxtions between departments and executives.

  Successfully coordinated and managed various company events (i.e. team building, workshops, customer meetings).

  Personally coordinated and documented wide-ranging project team meetings, including high-level program reviews.

  Supported multiple projects, including a Lean training initiative to further enhance departmental team building efforts.


Executive-Level Communixxxxxxtions

  Spearheaded details-driven executive-level support by assisting with board and leadership meetings, including coordinating agendas, organizing operations, and arranging essential logistics to ensure smooth-running processes.

  Communixxxxxxted with Board of Trustees and Board of Directors on a regular basis to meet or exceed key objectives.

  Skillfully prepared and edited executive-level presentations in PowerPoint and financial reports in Excel spreadsheet.

  Recognized as an integral communixxxxxxtions link to build and sustain critixxxxxxl intra- / inter-departmental interactions.


Professional Experience


Executive Assistant Nokia Technologies, Sunnyvale, XXXXXX 2016 Present

Executive Assistant (Contract) Duc Development, LLC, Palo Alto, XXXXXX 2015 2016

Administrative Assistant (Contract) SAP Labs, LLC, Palo Alto, XXXXXX 2015

Executive Assistant (Contract) Adecco Staffing, San Francisco, XXXXXX 2015

Executive Assistant Charles Schwab & Company, Inc. (Adecco), San Francisco, XXXXXX 2008 2009 2013 2015

--Executive Assistant to SVP / VP of Investment Services, Investment Management VP, and Financial VP

Administrative Assistant Pacific Gas & Electric (Mindlance, Inc.), San Francisco, XXXXXX 2010 2012 2014 2015

--Administrative Assistant to Director and Chief Architect, as well as Solar Applixxxxxxtions

Executive Assistant II (Contract) Hewlett-Packard Company (via Radiant), Palo Alto, XXXXXX 2014

--Executive Assistant Tier 3 to VP of Digital User Experience

Executive Assistant SunEdison, Inc., Belmont, XXXXXX 2013 2014

Executive Assistant Legal Department Visa, Inc., Foster City, XXXXXX 2012

Accounts Payable Vendor Analyst Clorox Company (Kelly Financial Service), Oakland, XXXXXX 2008

Administrative Associate Patient Financial Services Mayo Clinic, Rochester, MN 2006 2007

Office Manager The Axxxxxxdemy of Our Lady of Lourdes, Rochester, MN 2003 2006


Eduxxxxxxtion & Technixxxxxxl Summary


Bachelor of Arts in International Business (2007) Augsburg College

Associate of Applied Science in Business Management (2003) Rochester Community & Technixxxxxxl College


Certifixxxxxxte in General Accounting (2001) Rochester Community & Technixxxxxxl College


Microsoft Office (Word, Excel, PowerPoint, Outlook) Visio Lotus Notes Concur Ariba SAP SRM OCR Internet


Loxxxxxxl Church Contributor Supporting Those in Need

Volunteer, San Mateo Medixxxxxxl Center Bolivian Child Sponsor

Volunteer, Library Reorganization Persian Community Center, Berkeley, XXXXXX


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