Executive Administrative Operations ￨ High-Volume Calendar Management ￨ Project Management

Personal Assistance ￨ Correspondence Drafting ￨ Process Optimization ￨ Data / Records Management

Business Communications ￨ Financial Reports ￨ Expense Management ￨ Travel / Meeting Coordination

Highly Accomplished Executive Assistant / Personal Assistant who makes sound decisions to continually reflect positively on global C-suite business and administrative initiatives and seamlessly align with a strategic vision, value, and goals. Excellent Communicator who builds synergistic relationships with executives, teams, and clients, and who leads peers by example and with ethics and integrity. Ambitious Self-Starter who manages details-centric, demanding executive calendars using exceptional multitasking and organization skills while expertly handling confidential or sensitive materials.

Assistant to Executive Vice President (Contract Role)

Executive Assistant to Chief Executive Officer (Contract)

  Rapidly exercise sound decision-making and work independently to determine proper courses of action, including handling key confidential information with tact and discretion while actively liaising among C-level executives.

  Manage high-volume calendars and a highly demanding workload to ensure prioritization of business-critical items.

  Coordinate domestic and international travel (i.e. private planes, helicopters, boat, commercial airlines, ground transportation) for CEO and various parties, communicate with pilots and captains to design travel plans, provide detailed itineraries, handle visa/passport processing, and facilitate alternative travel options for changes/delays.

  Plan and organize all aspects of large-scale senior executive and board member conferences, client meetings, and off-site and special events by exhibiting a keen eye for detail, as well as traveling to meetings with CEO as required.

  Successfully prepare complex, multi-layered expense reports in alignment with policies.

  Build synergistic relationships with globally based peers for seamless execution of deliverables.

  Manage personal family matters related to travel, visa applications, gift purchases, and fundraisers.

Executive Assistant to Senior Managing Director Head of iShares Institutional Fixed Income Sales

  Capitalized on the opportunity to direct forward-thinking executive administrative operations for all levels and served as a solutions-generating resource to management and other firm professionals to achieve critical objectives.

  Led complex international and domestic travel management, handled visa/passport processing, provided detailed itineraries, and provided alternate options for scheduling changes, including coordinating senior executive and board member conferences, onsite and off-site client meetings, special events, and office site meetings with MDs.

  Improved executive-level time management by color-coordinating the calendar.

  Coordinated and managed a highly challenging workload and calendar to meet goals.

  Built strong relationships with globally based peers for seamless execution of deliverables.

  Performed as back-up for Global Head of iShares and iShares Americas Institutional Business.

  Collaborated with family office to arrange proper staffing with vendors, activities, and special events.

Executive Assistant Financial Services ￨ Audit

  Strategically led executive support for a Global Lead Partner by supporting Partner-in-Charge and Senior Managers.

  Collaborated with professional colleagues throughout the United Kingdom and Caribbean, including cohesively working with senior-level partners as the lead administrative assistant on various globally based special projects.

  Prioritized flow of information to/from executives, managed an executive calendar; coordinated internal/external meetings; and arranged detailed international/ domestic itineraries (i.e. air, hotel, ground transportation, currency).

  Processed vendor payments using an internal PO system, and approved expense reports and CC reconciliations.

  Developed and managed an easily accessible file system for files and proposals.

  Scheduled board meetings and large-scale teleconferences for up to 100+ participants.

  Expertly coordinated video conferences for up to six domestic and international locations.

  Mentored and managed administrative assistants and interns, and prioritized tasks and workflow.

Business Administration Certification Katharine Gibbs School

Undergraduate Studies Xxxxxx Community College ￨ John Jay College

Microsoft Office Suite ￨ Adobe Acrobat ￨ Concur Expense Management Software ￨ Types 75+ WPM