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Dedicated, self-assured and inspired professional with years of progressive, diversified experience in supporting executives administratively. Passionate in leading efforts to save tens of thousands of dollars consistently to ensure fiscal soundness. Organizer of large-scale events, with a keen ability to personally taking projects that eliminate a need to hire additional personnel or outsource to a third party. Successful in working with clients and other important entities at all levels; excel as a team member or independent achiever. Bolster accuracy and eliminate redundancy to enhance daily operations. Flexible and adaptable in wearing many hats at once using time management, problem solving and innovative thinking acumen. Excel under pressure in fast-paced working environments that call for both adaptability and flexibility. Seeking a challenging and exciting new administrative role that will offer growth opportunities.
Project Management | Reporting | Travel Coordination | Presentation | Materials Preparation
Recordkeeping | Executive Administrative Support | Event Planning | Process Improvements | Briefing Procedures
Budgeting | Customer Service| Scheduling | Time Management | Organization | Strategic Planning | Critical Thinking
MS Office (Excel, PowerPoint, Outlook) | Eudora | EZ-Scheduler- Briefing Source
Coordinated Juniper Networks events, some lasting as long as five days total, for up to 2.5K attendees and budgets of as much as $11M
Actively supported the Juniper Networks executives and senior leaders, thus sparing the company of a need to hire additional support staff, which slashed labor expenses by $80K each year
Coordinated three office moves of over 300 staff members in two years time with Juniper Networks
Managed Cast Iron Systems purchasing from the new vendor stage through to final order payments; also approved travel requests, expenses, purchase orders and space planning requests for more than 100 staff
Saved Cast Iron Systems $65K annually by taking on a highly challenging workload, therefore saving firm from having to hire more team members due to superb work ethic and efficiency
Headed executive-level support efforts for SAG s out-of-state team including the SVP of Service Providers, VP of Marketing, VP of Engineering, and VP of Worldwide Education Services, as well as the Sales Department
Garnered cost savings of $46K for Cisco over four months by repurposing used computer monitors instead of spending additional monies on new peripherals
EXECUTIVE BRIEFING CENTER CORPORATE BRIEFING SPECIALIST (2015 2017)
Acted in a Group Administrative Assistant, capacity to lead office and ongoing projects management under the direction of the Senior Director of the Executive Briefing Center
Worked in a specific capacity to inform key personnel and stakeholders on important news and updates; ensured top-tier professionalism at all times
Fostered and sustained a rich and inviting environment for visitors including executives, partners, customers and technology speakers
EVENT MEETING PLANNER (2013 2014)
Engaged actively in driving the success of large-scale, offsite events including a Global Partner Sales Conference in Las Vegas, the Mobile World Conference in Barcelona, along with a Global Marketing Summit
Organized 30-second executive video interviews, later used as snapshots for 360 nominees featured as part of the Global Partner Sales Conference
Prepared events collateral with up to 2.5K attendees; also provided onsite assistance, including front desk staffing, as needed
Offered comprehensive support to stakeholders including C-level executives, Boards of Directors, managerial staff, investors, partners and members of the press
Booked reservations; modified travel plans and accommodations as logistical changes were modified
Ensured confidentiality in handling all proprietary information with discretion and subtlety
Oversaw event budget spending and devised related reports to guarantee that costs aligned with predetermined company goals
Successfully handled vendor payment requests and final event budget closeouts with attention to timeliness
EXECUTIVE ASSISTANT (2008 2014)
Delivered ongoing support to executives including the VPs of Marketing Operations and Effectiveness (2010 2014), Worldwide Partners (2011) and Worldwide Enterprise Marketing and Solutions (2011)
Supported the Chief Marketing Officer and VP of Corporate Communications (2008 2011) as well
Saved the company approximately 400 hours and $20K by serving as internal subject matter expert (SME) in leading marketing, events and social media operations
Sourced and launched the use of EZ-Scheduler to coordinate meetings for 17 executives across numerous locations and facilities; fueled notable improvement in efficiency and accuracy as a result
Also reconciled expenses and coordinated both domestic and global travel and accommodations
Executive Assistant/Office Manager/Receptionist, Cast Iron Systems, 2007 2008
Executive Assistant, SAG (formerly Webmethods), 2004 2007
Administrative Assistant, Cisco), 2000 2004
Training, Excel-Beyond the Basics, Fred Pryor (2014)
Training, Project Management, Fred Pryor (2014)
Courses, Education and Business Administration, De Anza College
Courses, Education and Business Administration, West Valley College
10300 Flat Creek Tr. | Xxxxxx, XXXXXX xxxxxx xxx-xxx-xxxx | firstname.lastname@example.org
March 16, 2018
Hiring Agent Name
Dear [Hiring Agent Name],
I am currently seeking a challenging career opportunity in a (INSERT TITLE OF TARGET POSITION) capacity and am submitting my resume for your review. In advance, thank you for your time and consideration. As demonstrated in the accompanying resume, my professional qualifications include the following accomplishments:
I bring to any service delivery role years of proven success in various administrative support capacities. Much of my background is comprised of delivering comprehensive assistance to staff members at the executive level, along with any other key stakeholders valued by the company.
My experiences thus far have sharpened and refined my event planning, scheduling, interpersonal communication, stakeholder engagement, customer service and relationship building skills, as well as my ability to connect positively with individual and groups at all levels.
As a professional, I am able to thrive under pressure in demanding, deadline-driven settings. I excel as both an independent contributor and contributory team member to actively drive efficient operations.
Independent of my practical background, I ve also engaged in college coursework with business and education focuses, as well as continued education trainings via Fred Pryor.
While my career may span over 15 years, I remain a lifelong learner to this day. I am always ready and willing to adapt to new technologies, best practices and even industries. This will serve me well as I seek out the next opportunity to serve in an Executive Assistant capacity with an impressive, innovative company.
As an employee, you will find me to be a driven team player committed to supporting you in achieving your objectives through superior performance. I am confident that I could be a valuable asset to your organization, and look forward to interviewing with you in the near future.
Yyyyyy x. yyyyyy
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