Yyyyyy x. yyyyyy

329 Madison Street, Unit B, Frederick, MD xxx-xxx-xxxx ● Abc@xyz.com

Office Administration ~ Financial Management ~ Calendar Management

Project Coordination ~ Facilities Management ~ Events ~ Stakeholder Relations

         Seasoned experience in the complete spectrum of office administration including executive assistance, corporate communications, travel logistics, client relations, donor relations, and scheduling.

         Able to contribute dynamic communication skills toward effectively liaising between executives and internal/external stakeholders in support of achieving objectives.

         Solid reputation for integrity, commitment to confidentiality, and rapidly anticipating personal and professional needs of management.

         Excel at managing multiple concurrent tasks to meet timelines and aggressive performance goals.

         Skilled at maintaining spreadsheets and databases to track critical business information.

         Continuously seek out novel approaches to streamline administrative, financial, and operational processes.

         Exemplary ability to adapt to individual personality traits and working styles.

         Considerable expertise in research, data analysis, reporting, and project leadership.

Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), QuickBooks, Navision, Donor Direct, Charity Engine, MAP, DataMiner, STAR/Banner, My Time, Paint Shop Pro, QuarkXPress, Ektron, WordPress, social media

Appalachian Trail Conservancy, Harpers Ferry, WV, 2014 to Present

Special Assistant to President & CEO

         Spearhead full-scope administrative functions to support executive leadership including calendar management, travel details, internal & external communications, and facilities management.

         Efficiently schedule and coordinate meetings and conference calls with board members, senior leadership, regional staff, government agencies, major donors, and partner organizations.

         Consistently facilitate and promote unified efforts and transparency among departments such as Finance and Human Resources.

         As member of Operational Excellence Committee, collaboratively pursue specific objectives and goals contained within five-year strategic plan.

         Play an active role in planning annual staff retreat to maximize organizational cohesiveness and morale.

         Function as project manager for maintenance, repairs, and improvements to headquarters building including selecting contractors and purchasing supplies.

Continued

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West Virginia University, Morgantown, WV, 2013 to 2014

Administrative Assistant

         Delivered comprehensive administrative support to Chair of Learning Sciences and Human Development department including directing clerical staff and student workers.

         Oversaw financial functions including book orders for students, and supported activities associated with payroll, grant management, faculty and student travel, purchasing, funds management, semester course scheduling, and tuition waivers for graduate students.

Mount Saint Agnes Theological Center for Women, Baltimore, MD, 2002 to 2013

Associate Director 2011 to 2013

         Governed the complete spectrum of financial management functions encompassing payroll, bookkeeping, annual budget development, purchasing, annual audits, financial reporting, monitoring liquid asset accounts, and advising leadership in expenditures and budget compliance.

         Hired, supervised, evaluated, and motivated support high-performing personnel.

         Recorded all gifts and pledges, composed letters to acknowledge gifts, maintained center s website, and performed event planning and coordination.

         Supported facilities management by initiating repairs, scheduling property maintenance, and coordinating outside contractors and service providers.

         Liaised regularly with Finance, Marketing, and Fundraising Committees.

Special Assistant to Directors 2002 to 2011

         Performed broad-based administrative tasks spanning guest reception, bookkeeping, course registration, data entry, documenting and acknowledging gifts and pledges, records maintenance, inventory control, website updates, and delegating tasks to volunteers.

         Maintained up-to-date master calendar, handled travel arrangements including accommodations for directors and guests, and coordinated menu planning and meal presentation.

         Leveraged sharp creative talents to produce visually-powerful print materials such as stationary, advertisements, in-house newsletter, promotional brochures, card sets, and education portfolios.

         Set up classrooms with course and seminar materials, supported building and grounds maintenance needs, and served as liaison to outside contractors.

         Championed quality-driven financial management to result in 10 years of perfect audits.

         Expertly controlled operational expenses during a substantial period of costly facility repairs.

         Revamped mailing list maintenance protocols to boost efficiency and reduce errors.

         Exhibited dedication to steering organizational growth as vital member of Center s Finance, Development, and Strategic Planning Committees.

         Proactively integrated environmental consciousness to Center s priorities in course content as well as in internal practices.

Bachelor of Science in Biology

Eastern Connecticut State University, Willimantic, CT

Yyyyyy x. yyyyyy

329 Madison Street, Unit B, Frederick, MD xxx-xxx-xxxx ● Abc@xyz.com

(INSERT DATE)

(HIRING AGENT NAME)

(TITLE)

(COMPANY NAME)

(ADDRESS)

Dear__________________:

Please accept this letter and accompanying resume in application for the (INSERT TARGET POSITION) opportunity that is currently available with (INSERT NAME OF COMPANY). In advance, thank you for your time and consideration.

As indicated in my resume, I offer significant executive-level administrative experience, outstanding expertise in calendar management, and solid capabilities in directly influencing projects and programs which enhance organizational performance and reduce expenses. My donor relations skills, event & meeting planning proficiency, and financial acumen will no doubt enable me to effectively transition into your organization and produce positive results. To complement these qualifications, I offer an impressive blend of supervisory, analytical, budgeting, client relations, and expense tracking skills which are paramount in driving fiscally strong operations.

As a proactive contributor to your organization, you will find me to be a highly collaborative and autonomous professional committed to supporting you in achieving your objectives through superior initiative, matchless discretion, and excellent dedication. I am confident that I could be an asset to (INSERT NAME OF ORGANIZATION), and encourage you to call me at the number listed above.

Sincerely,

Yyyyyy x. yyyyyy