Yyyyyy x. yyyyyy

Executive Assistant / Personal Assistant

C-Level Support ~ Calendar Management ~ Invoice Processing ~ Spreadsheets ~ Filing Systems

Business Correspondence ~ Vendor Management ~ Client Relationships ~ Process Improvements

         Offer 15+ years experience in the complete spectrum of office administration including executive assistance, corporate communications, travel logistics, file maintenance, telephone reception, resource management, scheduling, and vendor relations.

         Able to contribute dynamic communication skills toward effectively liaising between executives and internal/external stakeholders in support of achieving objectives.

         Practical and systematic with a solid reputation for integrity, commitment to confidentiality, and rapidly anticipating personal and professional needs of top-level management.

         Excel in planning, prioritizing, and managing multiple concurrent tasks to meet crucial timelines and aggressive performance goals.

         Skilled at creating and maintaining spreadsheets and databases to track critical business information.

         Continuously seek out new approaches to streamline and expedite administrative, financial, and operational processes.

         Exemplary ability to adapt to individual personality traits and working styles.

         Methodical and detail-oriented with considerable expertise in managing workflow to optimize productivity.

         Computer skills include Microsoft Office, Salesforce.com, Acrobat, Illustrator, Image Ready, InDesign, Photoshop, Crystal Reports, MAS90, HEAT, and Lotus Notes.

Omega, Fairfield, IA, 2013 to Present

Office Manager

         Spearhead full-scope office operations for integrative wellness team including program and project support, marketing, research, and coordination of workshops and wellness practitioner appointments.

         Demonstrate excellent creativity in producing high-impact graphic designs and visually powerful promotional and marketing materials.

         Leverage sound financial acumen to process payroll as well as accounts payable and receivable.

Perkins Automotive Service, Peculiar, Raymore and Waldo, MO, 2011 to 2013

Receptionist

         Delivered outstanding customer service by answering incoming calls, scheduling appointments, transporting customers to and from facility, and practicing diligent follow-up to ensure 100% satisfaction.

         Used desktop publishing and word processing software to design flyers, correspondence and forms.

         Accepted and processed customer sales transactions, and innovatively distributed handwritten thank-you notes to customers to optimize company reputation and the customer experience.

Continued

Professional Experience continued Yyyyyy x. yyyyyy Page 2 of 2

Demdaco, Leawood, KS, 2010

Data Entry (seasonal)

         Facilitated daily shipping and receiving of original art pieces in various states of production by photographing, measuring, and matching colors of specific items.

STAK Design, Inc., Carrollton, TX, 2007 to 2008

Account Manager

         Interfaced daily with account executives and clients on projects, providing vital support in tasks encompassing training, forecasting, spreadsheet and website updates, A/R, filing, and contact administration.

         Actively participated in compiling and disseminating design packages to clients.

Audio Visual Headquarters, Dallas, TX, 2004 to 2005

Sales & Marketing Coordinator

         Provided high-level and influential support to VP of Marketing by designing Excel spreadsheets to track state convention bureaus and devising database of all contractual information in Salesforce.com.

         Championed ongoing maintenance of existing filing system which housed historical contract files.

First Extended Service Corporation, Dallas, TX, 2001 to 2004

Administrative / Executive Assistant

         Supported Marketing functions by generating spreadsheets to efficiently organize state conventions, regional sales manager s information, and monthly production data.

         Proactively formulated file system to monitor potential new business, competitive activity and industry events, and coordinated shipping, electrical, and other critical needs for state conventions.

         Partnered with Senior Executive VP to prepare annual budgets.

Worldwide Information Tech, Dallas, TX, 2000 to 2001

Assistant to President and Vice President

         Resourcefully structured spreadsheets and filing systems to track job applicants, interviewees, and new hires.

         Worked with President to prepare annual budget, and independently maintained budget by administering incoming invoices.

         Served on Leadership Committee, Team-building Committee and Staffing Committee.

Resource Staffing, Dallas, TX, 1999 to 2000

Executive Assistant to CIO (client: AMFM, Inc.)

         Delivered quality support to up to 20 personnel by arranging travel details, calculating time and attendance, maintaining electronic documentation, processing invoices, and maintaining multi-million dollar software licensing inventory for five corporate headquarters and 48 markets.

Kelly Services, Dallas, TX, 1999

Administrative Assistant (clients: GTE, Aetna, New York Life)

         Proficiently supported up to 45 personnel by seamlessly orchestrating travel logistics, scheduling employee vacation time, devising organizational charts, and performing light payroll.

Associate of Arts & Sciences, Richland College, Dallas, TX

Yyyyyy x. yyyyyy

February 28, 2016

(HIRING AGENT NAME)

(TITLE)

(COMPANY NAME)

(ADDRESS)

Dear__________________:

Please accept this letter and accompanying resume in application for the executive assistant opportunity that is currently available with (INSERT NAME OF COMPANY). In advance, thank you for your time and consideration.

As indicated in my resume, I bring to you significant executive-level administrative experience in a variety of industries, outstanding performance in office management, and solid capabilities in directly influencing process improvements which enhance efficiency and reduce expenses. My strong customer relations skills, marketing savvy and technical acumen will no doubt enable me to effectively transition into your company and produce positive results. To complement these qualifications, I offer an impressive blend of budgeting, sales tracking, analytical, and organizational skills which are paramount in supporting the critical needs of C-level staff, directors, and company owners.

As a proactive contributor to your organization, you will find me to be a highly motivated and autonomous professional committed to supporting you in achieving your objectives through superior initiative and dedication. I am confident that I could be a valuable asset to (INSERT NAME OF ORGANIZATION), and encourage you to call me at the number listed above.

Sincerely,

Yyyyyy x. yyyyyy