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Dorothy Martinez

- 5964 Grand Pavilion Way, Apt 122 Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx *









Dear Hiring Manager,



        I am writing this in response to a job xxxxxxcancy posting for the position of ________________. Please accept my application to become part of your team. My resum is attached for your review and consideration.


What I offer is my more than 17 years providing high-performance office administrative support, and event marketing and management covering civic and corporate conventions, seminars and conferences in several non-profit advocacy organizations. I am currently with the Animal Welfare League of Xxxxxx as a Consultant Event Planner. Prior to this, I was with the Philanthropy Roundtable as a Senior Director of Regional Events. For more details, please take a moment to go through my resum .


In leveraging my event management and administrative competencies, I also bring to the table my personal strengths that include a passion for achieving group missions and objectives through sustainable client-focused and results-driven leadership excellence. Along the way, I have also proven my interpersonal communication skills that help build relationships with clients, stakeholders, and industry professionals so vital in promoting advocacies and marketing objectives, while fostering a seamless collaborative work experience with colleagues in attaining shared commitments.


I am confident that my experience and personal strengths offer the right mix of qualifications that define me as a suitable candidate for the xxxxxxcancy, one who can help achieve your objectives as part of your team. Should you need further clarification, or would prefer to schedule an interview, please do not hesitate to reach me through my phone or email address indicated in the heading. Thank you for considering me, and I look forward to hearing from you soon.









Attachment: Resum




Dorothy Martinez

- 5964 Grand Pavilion Way, Apt 122 Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx *


Event Management ▪ Office Administration

Qualifications Profile


    Self-assured, dynamic, and results-driven management professional with more than 17 years providing high-performance business administrative support, and event marketing and management covering civic and corporate conventions, seminars and conferences in several non-profit advocacy organizations.

-    Provided process efficiencies in office administration and executing corporate and community events, creating significant cost adxxxxxxntages that enabled event staging to serve as a cost-effective medium in furthering advocacies, public reputation, and marketing visibility.

-    Reduced 3rd party costs by 25% through negotiated contracts, saved 30% of past annual costs through proper event management, and increased attendance by 35% through aggressive event promotion and marketing strategies.

    Well-organized and resourceful with multitasking skills that optimize limited resources to achieve outstanding results.

    Effective people management and interpersonal communication skills that inspire confidence while transforming workforce diversity into a unified team adxxxxxxntage.


Key Expertise

Event Management

    Marketing Communications

    Fundraising Administration

    Customer Service Management

    Budget Development & Administration

    Relationship Management (Clients, Sponsors, Suppliers, & the Public)

Operations Management

    Logistics Management

    Vendor/Contract Management

    Project/Program Management


    Office & Staff Administration

    Payroll/Benefits Administration

    Staff Supervision, Motixxxxxxtion & Training

    Records & Document Management


Professional Experience


Animal Welfare League of Xxxxxx (AWLA) Xxxxxx, XXXXXX

Consultant - Event Planner Apr 2016 Present

Ÿ Provide consulting services in fundraising events for a non-profit charitable animal sheltering and welfare organization, managing the firm s largest annual Animal Walk fundraising event, and planning for staging its 70th Anniversary Celebration for AWLA supporters with complete oversight in logistical support, venue and supplier contract negotiations, city permits, site selection and inspection, and protocol guidance.

Ÿ Manage event budgets, site registration, sponsorships, invitations, promotional items, food and beverage catering, and audiovisual support, while coordinating marketing materials with the graphic designer and 3rd party creative agencies.

Major Achievements:

Ÿ Successfully managed an annual event with just one-month lead time.

Ÿ Developed and implemented the company s first events budget forecasts that enabled managed to maximize resources to accommodate event staging into the immediate future.

Ÿ Assessed and managed schedules, timelines, vendors, staff, volunteers, and job assignments for up to 45 onsite staff resulting in productive and cost-effective engagements in onsite task assignments.


The Philanthropy Roundtable Washington, D.C

Senior Director of Regional Events Jun 1999 Dec 2014

Ÿ Planned, directed and executed annual regional events and conferences for a nonprofit educational organization providing programs and services to philanthropic donors, managing vendors, speakers, and supervising job assignments for up to 8+ onsite staff.

Ÿ Conducted site selection, venue and supplier contract negotiations, travel arrangements, and protocol guidance, managing end-to-end staging of events from registration, hotel blocking, promotions, catering, and logistics support from in-house and 3rd party sources.

Ÿ Strategically exxxxxxluated, developed and managed event budgets, schedules, and milestones to ensure efficient use of time and resources in achieving event production goals, reconciling 3rd party invoices, and conducting cost analysis of past events for extrapolation into forecasts in developing accurate budgets.

Ÿ Managed events as a project management initiative, ensuring cost containment, and executing aggressive marketing and PR campaigns in promoting events and attracting targeted event audiences.

Major Achievements:

Ÿ Reduced 3rd party contract costs by 25% through exceptional negotiations in supporting annual events.

Ÿ Managed event budgets ranging up to $300T that saved the company an average of 30% without diminishing its effectiveness in promoting advocacies and marketing objectives.

Ÿ Increased attendance by 35% through targeted marketing and promotional materials, as well as special invitations and program sessions designated for top executives.



Dorothy Martinez

- 5964 Grand Pavilion Way, Apt 122 Ÿ Xxxxxx, XXXXXX xxxxxx ( (xxx-xxx-xxxx *


Education & Credentials



Professional Certificate in Event Management


B.S. in Health Services Administration


Professional Development

Ÿ Webcast: Sustainability Trends & Implementation Tactics for Meetings, Smart Meetings (2016)

Ÿ Webcast: The Future of Event Technology, PCMA (2016)

Ÿ Online Course: Fundraising Event Management, Event Leadership Institute (2016)

Professional Affiliations

Ÿ Co-Chair of Planning Committee, Cub Scout Blue and Gold Dinner (2015, 2016)

Ÿ Subscriber: Event Leadership Institute (2016)

Ÿ Member, Professional Convention Management Association (PCMA) (2010-2012, 2015, 2016)

Ÿ Volunteer: Smithsonian Women s Committee and local event industry (special events, craft shows, silent auction, fundraising, conferences, wedding)

Ÿ Membership and Hospitality Committee Member: Association of Meeting Professional s (AMPs) (2011-2012)

Ÿ Professional Mentor to meeting planners in events industry


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