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Versatile Executive/Administrative Assistant with valuable, hands-on experience supporting team members.
Excellent listening, verbal communication and interpersonal skills to gain the trust and confidence of others.
Experience drafting correspondence as well as managing calendars, travel arrangements and planning events.
Stellar analytical, time management, attention to detail and organizational skills, including prioritizing tasks.
Proficient with Microsoft Outlook, Word and Excel, as well as SAP.
Hold a Top Secret Security Clearance, U.S. Government.
- Teamwork and Collaboration - Customer Relations - Travel Arrangements
- Expense Reports - Scheduling/Calendar Management - Records Management
- Invoicing and Collections - Drafting Correspondence - Data Entry/Filing
- Event Planning/Execution - Report Generation - Proposal/Document Support
Administrative Assistant, Professional Services, Esri St. Charles, XXXXXX Apr. 2010-Present
Support regional office administrative operations while working closely with a team of 40 colleagues.
Register visitors and follow industrial security regulations in the secure area, including escorting visitors.
Coordinate meetings and draft documents such as agendas or minutes, or handle set up and equipment.
Orient new hires, including introduction to employees, policies and procedures.
Assist with the submittal of travel requests for approval and follow up.
Book travel arrangements on behalf of team members, including airfare and lodging accomxxxxxxdations.
Process travel expense reports in an accurate, timely and efficient manner.
Review invoices and coordinate approval with management personnel.
Assist colleagues through the proposal process and ensure quotes are timely and accurate, including collecting cost information for the proposal such as travel estimates, labor categories and labor rate structure.
Prepare project initiation packages, including quote, terms and conditions, purchase order and cost spreadsheet.
Initiate credit checks as needed and add documents and correspondence to finalize the process for approval.
Organize and execute xxxxxxnthly employee recognition events to improve teamwork and xxxxxxrale.
Dexxxxxxnstrate expertise with running numerous daily reports such as journal entries and purchase requisitions.
Order office equipment and supplies as needed.
Administrative Assistant, Corporate Group St. Charles, XXXXXX Sept. 2005-Apr. 2011
Provided valuable, hands-on support to a team of real estate agents.
Performed a wide variety of administrative functions, including scheduling and calendar management; filing; data entry; and answering incoming telephone calls.
Completed coursework to maintain Top Secret Security Clearance.
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