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Yyyyyy x. yyyyyy
Experienced Legal Secretary
File Management ~ Drafting Legal Documents ~ Client Relations ~ Law Office Operations
Sound knowledge of business and real estate law gained from background in legal support, executive assistance, and contract administration.
Self-motivated, systematic, and dependable with demonstrated strengths in managing business correspondence and calendars, expense tracking and reporting, vendor relations, and regulatory compliance.
Exemplary capabilities in database administration, client relations, marketing, multi-line switchboard operations, and document preparation.
Disciplined and detail-focused, with superlative administrative, scheduling, organizational, filing, and prioritization skills.
Skilled at creating and maintaining spreadsheets and databases to track critical business information.
Well-versed in various legal codes, terminology, and court procedures.
Appreciated for unparalleled integrity, discretion, and commitment to confidentiality.
Exceptional ability to process a high volume of work without sacrificing quality, and continuously seek out new methods to streamline and expedite office functions and processes.
FlowerGripper.com, 2010 to Present
Invented patent-pending innovative vase insert for floral arrangements which has been approved to sell on QVC.
Partnered with intellectual property attorney to secure and protect patent.
Concurrently perform deeds records searches for oil companies on a part-time, independent basis.
Olmos Construction, Inc., San Antonio, Texas, 1998 to 2010
Personal Assistant to CEO / Owner
Spearheaded full-scope administrative functions encompassing executive calendar management, real estate transactions, records maintenance, purchase orders, data entry, contract administration, maintaining licensing and permits, and performing expense reporting.
Prepared several land leases annually, and scheduled maintenance and repairs as needed for ranch houses, buildings and associated equipment.
Steered human resources activities including recruitment for ranch laborers, screening applicants, scheduling pre-employment physicals and drug screens, maintaining personnel records, and submitting weekly time cards to payroll firm.
Inputted and maintained 700 registered cattle certificates as well as records pertaining to calving, weaning and general health of animals.
Obtained and evaluated insurance quotes to ensure competitive pricing, and maintained several policies.
Applied for irrigation water well drilling permits when needed, and selected water well drilling contractors.
Verified signing of release forms for all members at owner s 88-acre lake and fishing lodge.
Purchased pesticides for the ranch and documented usage records as required by the State.
John Bulock Private Investigations, San Antonio, Texas, 1996 to 1998
Secretary / Marketing Manager
Answered calls from clients, recorded job orders, ran license plates for investigators in the field, produced prints from video surveillance tapes, and accurately typed investigative reports from dictation.
Generated invoices, performed data entry, and authored compelling copy for marketing materials.
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Professional Experience continued
Foster Heller & Kilgore Law Firm, San Antonio, Texas, 1995 to 1996
Courteously responded to incoming calls and prepared new client files.
Scheduled and prepared conference room for depositions, mediations, and other meetings.
Freeman Coliseum, San Antonio, Texas, 1993 to 1995
Executive Secretary to Executive Director
Recording Secretary for the Coliseum Advisory Board
Typed event contracts for venue and managed business correspondence for Executive Director.
Prepared monthly agenda for Coliseum Advisory Board Meetings and leveraged outstanding skills in shorthand to take and transcribe meeting meetings for each board member.
Receptionist, KSAT 12 TV San Antonio, Texas
Screened and routed incoming calls, greeted visitors, announced guests to the news room.
Maintained television schedule log to provide information to viewers when requested.
Scheduled and coordinated repairs to telephones and copy machines.
Receptionist / Secretary, KSMG Magic 105 FM, San Antonio, Texas
Answered incoming calls, greeted visitors, and qualified contest winners upon arrival to pick up prizes.
Scheduled repairs to equipment when required and voluntarily assisted with overflow tasks from sales and accounting departments.
Legal Receptionist, Oliver S. Heard, Attorney-at-Law
Demonstrated polished communication skills in operating switchboard, greeting clients, and cooperating with outside vendors to service office equipment as needed.
Maintained up-to-date law library, scheduled conference room, and prepared materials for meetings.
Legal Receptionist / Secretary, Gary W. Shank, Attorney-at-Law
Supported real estate attorney by answering phones, greeting clients, scheduling appointments, recording notes during jury selections, and filing legal law book updates in law library.
Typed HUD closing statements, filed deeds and other closing documents at courthouse, processed change of ownership forms at tax offices, and conducted deed records searches.
San Antonio & St. Phillips College, San Antonio, Texas
Alamo Real Estate College, San Antonio, Texas
Texas A&M Commerce, Texas
Texas Real Estate Broker
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