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Yyyyyy x. yyyyyy

Dynamic, Results-Focused Leader Seeking Executive Assistant / Chief of Staff Role


3131 Connecticut Avenue NW, #2103 Xxxxxx, D.C. xxxxxx (xxx-xxx-xxxx


  • Goal-Oriented Chief of Staff who offers a background in High-Level Administrative / Legal Support, Paralegal Operations, Team Building / Training, Strategic Financial Analysis, Account Management, Correspondence Drafting, Social Media Management, Project Management / Tracking, and Client Relations.
  • Out-of-the-Box Thinker who drives business success by exhibiting synergistic team building talents, as well as sharp analytical abilities and attention-to-detail to deliver goals on time within deadline-driven environments.
  • Excellent Communicator who seamlessly liaises among C-level executives, public- / private-sector professionals, government officials, legal teams, business shareholders, board members, and a diverse clientele.


Career Highlights


  • Successfully wrote company s press releases as Chief of Staff for Maga Design Group, Inc., including writing and submitting applications for awards programs (e.g. Best Places to Work, GovStar Awards ) and further managed a popular Blog section of social media efforts, including first draft of diverse entries.
  • Served as department s Assistant Team Member for Smith Anderson Blount Mitchell Dorsett & Jernigan, and further chaired 2003 s Team in Triangle Walk for Diabetes to achieve a 5th Place ranking in fundraising.
  • Delivered organizational and clerical support to Timmis & Inman s partner in his capacity as an association president, including coordinating recruitment efforts and editing and publishing a newsletter.
  • Led case preparation initiatives as Legal Assistant for Womble Carlyle Sandridge & Rice, including cases before the U.S. Supreme Court, North Carolina Supreme Court, and the North Carolina Court of Appeals.
  • Co-coordinated transition from Barrister to a Novell local area network using WordPerfect for Parker Poe Adams & Bernstein, and functioned as troubleshooter and help desk support for computer applications.
  • Conceptualized and developed a new automated network forms file database, backup, and archive.


Professional Synopsis


Maga Design Group, Inc., Xxxxxx, D.C. 2013 Present


Chief of Staff

  Capitalize on the opportunity to coordinate efforts between CEO and staff for this creative information design agency, including serving as gatekeeper and scheduler for all internal and client-facing meetings involving the CEO.

  Direct accounts team s use of Zoho CRM system, including training staff in system operations, preparing weekly Pipeline and Top Ten Deals Reports for sales meetings, and preparing all analytical reports for CFO and CEO.

  Demonstrate experience maintaining CEO Action List for all current projects and business development efforts.

  Track all special projects for company, including monitoring projects and briefing status for the Leadership Team.

  Monitor CEO s email, including responding, creating calendar entries, forwarding email, and tracking completion.

  Plan and book travel for CEO and his family for business and personal trips, along with reconciling business credit card reports, preparing and submitting expense reports to CFO, and monitoring financial accounts for CEO.

  Plan and execute companywide events, including trainings, luncheons, and Board of Advisors meetings.


Star Scientific, Inc., Xxxxxx, D.C. 2008 Present


Executive Assistant

  Utilize broad scope of industry knowledge and dynamic business acumen toward serving as gatekeeper to company principal, President / Chairman / COO of a NASDAQ publicly traded company, including managing calendars and contacts and setting up conferences and business dinners for all board and shareholder meetings.

  Exhibit solid communication skills toward screening all calls, email, and mail; coordinating and managing domestic and international business and personal travel; and preparing wide-ranging correspondence and legal documents relating to Board of Directors, shareholders, potential investors, and active company patent litigation.

  Spearhead enhanced operations by monitoring social networking sites for posts related to company / products.


Smith Anderson Blount Mitchell Dorsett & Jernigan, LLP, Raleigh, NC 2002 2004


Legal Administrative Assistant

  Drove administrative success by proactively supporting litigation partner / State Bar president and estate planning partner / NC House member, including assisting Assistant Team Manager for a seamless department.

  Drafted and revised pleadings, wills, court forms, and firm-related financial forms, and conducted essential internet research to locate witnesses, backgrounds, corporate information, case law, and statutes.



Yyyyyy x. yyyyyy Resume Page Two (xxx-xxx-xxxx


Mast Schulz Mast Mills & Stern, P.A., Garner, NC 2001



  Contributed strong multitasking proficiencies toward performing medical malpractice / personal injury paralegal duties, including interviews with clients; research and collection of medical records; contact and retention of expert witnesses; preparation of pleadings, discovery documents, trial, and deposition; and research on the internet.


Brent Adams & Associates, Dunn, NC 2000 2001


Paralegal Claims Coordinator

  Led targeted medical malpractice / personal injury initiatives, including handling client interviews, research and collection of medical records, contact and retention of expert witnesses, preparation of pleadings and discovery documents, trial preparation, coordination of and assistance with focus groups, and preparation of PP presentations.


Chrysler Corporation DaimlerChrysler Corporation, Auburn Hills, MI 1998 1999


Paralegal Administrative Assistant

  Expertly performed comprehensive paralegal and administrative tasks for the OGC - Latin America, Middle East and Africa Region, including drafting dealer and distributor agreements, managing products liability and dealer-related litigation, coordinating pending matters with outside counsel, and drafting monthly reports on legal activities.

  Coordinated international and domestic travel arrangements, along with maintaining electronic and paper filing systems and preparing necessary financial reports and / or documents for the department.


Timmis & Inman, LLP, Detroit, MI 1997 1998


Legal Secretary Assistant

  Strategically steered secretarial and legal assistant duties for the Operating Partner of this commercial litigator firm, including performing valuable internet and Lexis research, coordinating a high-volume caseload for Litigation Section, and performing diverse clerical and paralegal work on complex litigation matters to maximize firm success.

  Analyzed accounts for clients with multiple litigation matters, and analyzed case results for audit inquiry requests.


Wallace Law Registry, Troy, MI 1996 1997


Legal Assistant

  Effectively performed legal assistant duties within various Metro Detroit-based temporary assignments, including handling diverse employment and products liability litigation and corporate and commercial real estate.

  Completed assignments, including those with the Big 3 automotive companies and a locally based national retailer.


Womble Carlyle Sandridge & Rice, PLLC, Raleigh, NC 1993 1996


Legal Assistant Secretary

  Played a vital role in performing legal support initiatives for the largest and most technologically advanced legal firm in North Carolina, including facilitating research on news articles affecting firm and clients on critical cases.

  Proactively assisted in monitoring pending legislation and political contributions, and drafted key correspondence.

  Coordinated linkage of legislative client websites to firm s website, along with demonstrating skills in writing a column on legal citation and performing essential formatting and styling of firm s newsletter to boost success.

  Handled set up, hosting, and supervision of staff at business and social client development events.


Parker Poe Adams & Bernstein L. Randolph Doffermyre, III, P.A., Raleigh Dunn, NC 1989 1993


Legal Secretary

  Delivered high-quality support in areas of litigation, research, corporate and international law, personal injury, government relations, health care, immigration, Social Security, workers compensation, real estate, collections, and domestic law, including preparing drafts and final pleadings and coordinating all schedules and client court dates.

  Optimized operations by maintaining accounting systems, assisting with computerization of office procedures and related records, maintaining attorney time / billing data, and preparing all billings and client databases.

  Built productive operations as Doffermyre s sole Legal Secretary tasked with supervising law clerks / interns.


~ Additional Program Coordinator and Public School Educator Experience Provided Upon Request ~


Education & Technical Summary


Bachelor of Arts in English & Women s Studies (Dean s List) University of Virginia


Microsoft Outlook PC / Mac Platforms Zoho CRM DocsOpen Lexis Adobe Professional Photoshop InteGrade

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