- 9213 216^th St Ÿ Xxxxxx, NY xxxxxx ( (xxx-xxx-xxxx * abc@xyz.com

Executive Assistant to C-Level Executives

Qualifications Profile

    Self-assured, dynamic, and results-driven administration professional with more than 28 years providing high-performance executive administrative, clerical, and operations management support in the media content management, banking, professional employment, and financial services sectors.

-    Proven dedication to process efficiencies in providing administrative and operations support that facilitate executive decision makers to fulfill management expectations in growing the business without having to worry about office routines and staffing issues.

-    Detail-oriented, analytical and methodical with critical thinking to address routine and on-demand office management demands even under stress.

    Well-organized and resourceful with multitasking and prioritization skills that optimize limited office resources to achieve outstanding results.

    Exceptional social and interpersonal communication skills that inspire confidence across diverse ethnicities.

Key Expertise

Operations Management

    Strategic Planning Support

    Fiscal & Budget Administration

    Marketing & Sales Support

    HR Management Support

    Event Management

    Process/Workflow Improvement

    Research Management

    Relationship Management (Clients, Stakeholders, Government, Suppliers, & the Public.)

Administration

    Personnel Administration

    Timekeeping & Payroll Administration

    Staff Supervision & Training

    Time Management

    Office & Staff Administration

    Office Supplies Inventory Control

    Records & Document Management

Technical

    Apps: Extensity, & Concur

    ERP: PeopleSoft

    Conferencing Tools: WebEx & Video Conferencing

    Productivity Tools: MS Office (Word, Excel, PowerPoint, Access, & Outlook), & Lotus Notes

    Research Tools: Bloomberg, Market Smith, First Call, & Edgar

    Internet: Salesforce, Web Research, & Social Networking

Professional Experience

HR & Office Administration

    Scheduled and coordinated staff and inter-office meetings and conferences, both onsite and via teleconferencing or videoconference, arranging for catering and audio-visual equipment, distributing agenda to participants, and providing all documents as needed.

    Monitored staff attendance and timekeeping performance for proper payroll processing and administration.

    Managed executive calendars, emails, and correspondences; coordinates local and international business travel requirements, arranging for hotel and flight bookings, land transfers, and other travel needs.

    Oversaw HR administrative support, providing clerical and functional support in staff recruitment, onboarding of new hire, and implementing continuous education for existing staff to improve competencies and productivity.

    Screened, addressed and routed large volume of incoming calls to appropriate management officer, ensuring outgoing correspondences and mails were processed as per postal requirements.

    Managed recruitment ads placed with colleges, processing incoming applicant resumes/CVs, and coordinating interviews with HR and owning departments, and ensuring that new employees were properly on-boarded, assigned to the right vacant office cubicles, and provided with supplies to become productive within the shortest time.

Event Management & Project Support

    Coordinated logistics support and other multi-disciplinary services needed to successful stage corporate events that included sales conventions, company anniversaries, sponsored employee and community events, while ensuring all invites were sent and all parties notified in advance.

    Served as relocation coordinator managing office relocations as a project involving coordination of various in-house and 3^rd party resources to ensure successful outcomes with the least cost and disruption to office productivity

Business Operations Support

    Provided supplies inventory management support, monitoring inventory levels of critical supplies, initiating purchase orders, negotiating prices with accredited vendors, and identifying discrepancies between orders and invoices for proper vendor remediation.

    Provided customer service support to line management, distributing private polices, placements, audit results, and other documents to clients at Sophrosyne Capital, and scheduling meetings and interacting with global partners such as Israeli clients for Garrard Klauer Mattison.

- 9213 216^th St Ÿ Xxxxxx, NY xxxxxx ( (xxx-xxx-xxxx * abc@xyz.com

Professional Experience (continued)

    Processed accounts receivable, and settled accounts payables, taxes, subscriptions, utility payments, insurance, and other obligations on time, while managing cash and check transactions.

    Collaborated with IT department in resolving user MIS issues, coordinating with 3^rd party service providers when needed in meeting IT hardware and software maintenance requirements for the office, while maintaining database for clients, user tables, companies, and other information build-up that supported office automation and communication requirements.

    Provided project management support, assisting PMs in securing executive appointments for project briefings, status presentations, budget reviews, and seeking approvals for additional resources or changes in project scope.

    Conducted financial management support, gathering earnings models in preparing for annual earnings releases and reports from the board cascaded down to management ranks, compiling performance reports for hedge funds, distributing regular reports and K1s to clients, including 10Ks, and 10Qs registration statements at Robeco Investment.

    Provided marketing and sales support, ensuring contract provisions for products and services were performed as per client specifications and budgets, as well as maintaining inventory of promotional and corporate gift with company logo and event tickets were sent to target recipients as scheduled at Robeco Investment.

    Assisted in public relations initiatives involving the development and distribution of press releases and other corporate documents to the public, ensuring that the image and reputation of the company remain conserved in providing information in maintaining the company s role as a concerned member of the community and markets it served.

Compliance Management

    Oversaw office functions in compliance with company policies, procedures, performance, and service quality standard as application in support of business operations.

    Ensued compliance with local, state, and federal regulations in trade and commerce, including applicable foreign legal and commercial requirements in the conduct of global business and foreign relations.

Research Management

    Conducted investigative research on public companies, gathering public records on financial performance for due diligence support, and documenting research results to senior management or in support of client projects.

Career History

Thomson Reuters

Citigroup

Sophrosyne Capital, Llc

Brimberg & Company

Robeco Investment Management

Executive Assistant, Sales & Marketing Department Jun 2007 Sep 2009

Executive Assistant, WPG Farber Fund Nov 2005 Jun 2007

Gerard Klauer Mattison (now Harris Nesbitt Gerard)

Furman Selz Inc. /Ing Baring

Education & Credentials

Diploma, Secondary Education, CENTRAL HIGH SCHOOL Georgetown Guyana

Professional Training & Certifications

    Notary Public of Xxxxxx

    The Secretarial School, Georgetown, Guyana

Professional Affiliations

    Fundraising Volunteer: Susan G. Komen Breast Cancer Foundation (Sep 2002)