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Professional Executive Assistant/Administrator with wide-ranging expertise and experience, including exceptional interpersonal relationship development skills, seeking a challenging assignment
Administrative Management ~ VIP Hospitality ~ Work/Service Appointment Scheduling ~ Inventory Control ~ Purchasing/Purchase Order (PO) Development ~ Supplier/Vendor Interface ~ Supply Management ~ Budgetary Control ~ Shipping/Receiving Oversight ~ Documentation Management ~ Trend Monitoring ~ Marketing ~ OSHA/Air Quality Control ~ Customer Service ~ Manufacturing Methodologies/Procedures/Quality ~ Control Engineering
Long-term career built in performing broad array of administrative assignments; proactively designed and implemented filing systems that led to improved proficiencies and increased productivity, skillfully utilize wide array of electronic office equipment and adroitly manage multi-line telephone system
Strengths in developing travel arrangements, authoring reports, preparing financial data and providing highest levels of customer service
Exceptional capabilities in developing and maintaining excellent client relationships, organizing off-site meetings, scheduling appointments and maintaining calendars for management personnel
Highly skilled in developing marketing programs and designing opportunities/methodologies for organizational involvement in community activities
Particular excellence in communicating effectively and persuasively, both verbally and in written form, and offer highest competency in working independently or as a contributing team member
ISG, North Las Vegas, NV 2016 - Present
Expertly schedule repair assignments for service technician teams; perform appointment follow-up and completion notifications.
Designed/implement new payroll program SAGE and train company personnel on its use; program provides field employees with ability to clock-in utilizing cellular telephones while providing company with ability to track locations from office.
Provide crucial inventory management including forwarding available inventory items and scheduling delivery; prepare purchase orders after verifying specifications and pricing and, when necessary, substitute needed items in response to supplier recommendations.
Diligently monitor and expedite orders, receive and verify accuracy of items by comparing with PO information, resolve any supplier/shipment issues or errors and forward receiving documentation to authorize payment.
Ensure accessibility of information by sorting/filing documentation concerning job completions.
Also hold responsibilities for purchasing office supplies, managing incoming telephone calls and performing all banking activities for company.
Assumed responsibilities unexpectedly following termination of supervisor; was successful in stepping into role and assuring a smooth transition.
Sterling Nevada, North Las Vegas, NV 2013 2016
Held multiple, comprehensive responsibilities regarding purchasing activities; verified requisitions by comparing ordered item with master list and clarifying information if unclear, and recommended alternative materials when needed.
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Carefully verified stock, forwarded available inventory items and scheduled deliveries; also prepared POs after verifying specifications/price and, if necessary, received substitution recommendations from suppliers and obtained approval from requisitioning department.
Forwarded order to suppliers, monitored/expedited orders and upon receipt of materials compared with PO information; also resolved any shipping issues/problems with suppliers and authorized payments.
Ensured that all documentation was available to company personnel by continually sorting and filing records.
Provided excellent purchasing planning/control support by compiling/analyzing/summarizing data and trends; also maintained currency in purchasing administration by participating in any available educational/training opportunities.
During tenure in assignment, was unexpectedly tasked to assume duties of former Purchasing Administrator after individual left organization without notice; skillfully assumed responsibilities of position, participated in work-related training to improve specific skills, and worked with OSHA and Air Quality Control personnel to ensure organization met all requirements and industry standards.
In this assignment successfully utilized skill sets in supply management, tracking budget expenses, developing/maintaining vendor relationships, providing exceptional customer service, developing documentation, manufacturing methods/procedures/quality, cost accounting and control engineering.
Charming Shoppes Inc., Lane Bryant, Las Vegas, NV 2012 2013
Assistant Manager/Key Holder
Effectively managed daily operations including developing schedules and overseeing staff work performance.
Successfully increased unit sales with well-designed promotions of company products/services; placed strong emphasis on reaching former customers as well as new clientele.
Additionally, as Shift Manager, was responsible for all back-end administrative duties.
Golden Gaming, Inc., Las Vegas, NV 2006 2012
Executive Assistant to CFO and COO
In this assignment provided outstanding and confidential administrative support for two management personnel; skillfully managed wide array of projects including developing travel schedules and arranging for transportation and lodging, ensuring swift and accurate response to requests for information, and authoring needed reports as well as any correspondence.
Elite Fire Protection, Inc., Las Vegas, NV 2000 2005
Managed all aspects of office administration including organizing filing system, utilizing wide array of electronic office equipment, overseeing multi-line telephone system, and handling financially-related areas including banking, overseeing payroll and managing A/P and A/R.
Expertly prepared financial data, various reports and job bids, and maintained organizational calendar/schedule.
Continually demonstrated excellence in communicating effectively, orally as well as in writing, and in providing excellent work performance whether working independently or as a contributing team member.
Michael D. Bell, Las Vegas, NV 1995 2000
Skillfully provided/managed all front-/back-office duties including overseeing telephone lines, scheduling appointments, arranging for payments, performing bank deposits and providing all other relevant assistance to Dr. Bell and office hygienist as needed.
Pets Rx, Inc., Las Vegas, NV 1991 1995
For this Veterinary practice delivered excellent customer service and support by greeting individuals in a friendly and welcoming manner, answering patient queries and resolving any issues/problems.
Also reviewed/tracked/prepared budgets, performed bank deposits of cash/checks, maintained confidential records and managed interoffice database.
Was tasked with overseeing front office personnel and activities and continually provided highest levels of administrative support to department leadership.
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