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Yyyyyy x. yyyyyy

12000 Market St. Apt. 318 | Xxxxxx, XXXXXX xxxxxx xxx-xxx-xxxx |


Administrative Professional

People & Operational Management | Supervision | Business Savvy | Project Management | Strategic Planning | Communication

Office Coordination | Accounting Principles | Business Math | Presentations | Writing Skills | Proofreading | Editing

Public Relations | Recordkeeping | Confidentiality | Multitasking | Time Management | Conflict Resolution

Leadership | Team Building | Data Management | Databases | Computerized Accounting

MS Office 365 (Excel Spreadsheets) | Lotus Notes | Deltek | Concur | Google Drive


Capable, organized and focused Executive Assistant with years of diverse executive support delivery, supervisory and process improvement experience in a medley of working environments, focused on serving Presidents, Vice Presidents, COOs and CTOs. Call on strong attention to detail in delivering precise, accurate and easily digestible content to audiences at all levels. Competitively astute in fostering a positive work environment conducive to organizational growth. Adaptable as an individual achiever or team player, skilled in decision making and problem solving best practices. Adept at prioritizing to complete numerous projects concurrently. Work consistently in accordance with applicable guidelines and performance standards. Acknowledged by peer colleagues and mentors for impeccable work ethic and aptitude for producing first-class results. Seeking a long-term, full-time opportunity that will allow for use of existing skills, as well as offer opportunities for growth and a positive work-life balance.



  Submitted expense reporting for GTI s Division President; reviewed leadership team submissions on his behalf to ensure adherence to corporate protocols

  Devised confidential presentation materials to aid Paul Gauguin senior managers in meetings and discussions

  Earned recognition by supervisor at Paul Gauguin for expertise in developing expense reports; gained authorization to approve reports due to regulatory compliance acumen

  Took on roles simultaneously with SAIC to comprehensively manage all eLearning operations

  Crafted and set into motion a new project file coding system with SWSG, thus allowing for swift, efficient retriexxxxxxl from an assortment of more than 1K projects from a previously-disorganized system

  Delivered full administrative support to the Director of Pupil Services, Principal and Assistant Vice Principal at Alexandria City Public School District on a year-round basis


Professional Synopsis

GTT | Executive Assistant 2017

  Supported the Sales and Operations Division President and leadership team using organizational know-how to arrange meetings, conference calls and travel logistics

  Finalized important decisions concerning the planning and execution of team events such as staff meetings and presentations; sought at all times to operate within established company guidelines

  Tenaciously negotiated with important contacts, clients and their support teams to align schedules; also proved vital in arranging travel for all prospective and new hires within the company


Paul Gauguin Cruise Lines | Senior Professional: Executive Assistant 2009 2017

  Managed diverse administrative operations autonomously for the Vice President, General Manager of Big Data & Analytics and the CTO; ensured daily standard procedures adhered to established policies

  Supported continued transformation in conjunction with the Director of Legal and over 25 direct reports including Global Commercial Contracts Leadership staff and Global Lead Negotiators

  Coordinated schedules, high-maintenance calendars containing confidential appointments, as well as meetings, off-site events and travel logistics including itineraries

  Made authorized personnel aware of any changes to event agendas as needed

  Partnered with Project Managers to amass and post dashboards input to closely monitor project statuses

  Prepared and submitted travel requests and expense reports per executives; exxxxxxluated and approved group expense reports for domestic and global travel with related expenses

  Led meeting coordination, e.g. catering, handouts, visitor support, meeting space preparation, global call organization and off-sites planning as needed


Yyyyyy x. yyyyyy



Science Applications International Corporation (SAIC)| Executive Assistant 2002 2009

  Acted in an expert role to deliver administrative support to corporate Vice Presidents and senior counsel, along with a team of 48 employees including material procurement as requested

  Fielded personnel and administrative tasks for Consultants including development of hiring packages, travel plans, expense reports and invoices; also planned meetings, appointments and travel with timeliness and precision

  Drafted executive correspondence and briefings, developed presentations for the Board of Directors (BOD) including its Ethics and Corporate Responsibility Committee, as well as other audiences

  Processed expense reports and time cards, as well as managed contracts to support government clients in the Pentagon

  Procured and received materials as well as organization of all travel logistics


Compliance Training Program Administrator

  Oversaw operational and technical program aspects per corporate legal standards

  Showed in-depth knowledge of policies and procedures while restructuring content for inclusion in training courses

  Spearheaded the development of training curricula, job code selection, email notifications and corporate reporting functions; also prepared documents, reference materials, training aids and presentations

  Configured the CTP website; redefined curricula to specific job codes and their respective requirements

  Proved vital in training users to use the website and its reporting tools

  Devised new items for the homepage, such as Frequently Asked Questions (FAQs), a What s New section and a Compliance POC List

  Drove the importance of quality assurance (QA) maintenance across all program levels

  Managed all related media and communication tools; replied to questions about the CTP as they arose

  Consolidated and issued quarterly reports to management to detail course completion progress


Project Analyst

  Provided dedicated, efficient support to SAIC s Real Estate and Construction Department

  Collected and documented data pertaining to project budgets, time schedules, project statuses and progress for the Triga Facility Center 8i Program

  Successfully converted and uploaded Project Managers spreadsheets to ensure data accuracy

  Monitored project reports and ensured adherence to QA standards across closeout project phases


Earlier Roles


Manager, General Administration, Shaffer, Wilson, Sarver & Gray (SWSG), 2001 2002

Administrative Assistant, Alexandria City of Public Schools, 1995 2001

Also had in a career in retail for 13 years, progressing from entry-level Cashier to Store Manager, engaging in functions such as budgeting, staffing, training, inventory control, customer service, advertising and finance management


Education & Credentials


Business Operations Certificate, National Education Center (NEC) Capitol Hill Campus (3.74 GPA)

Held a Secret Security Clearance with the Defense Department until 2014


Community Service

Fundraiser for Breast Cancer Awareness, Breast Cancer Survivorship March of Dimes, Best Buddies Friendship Walks

Also dedicated to raising awareness and funds to support individuals with intellectual and developmental disabilities (IDD). Participated in several 5K races to support local causes

Recently participated and sponsored a military service person in a Dancing with the Services event hosted by Fred Astaire, as well as the Xxxxxx for The Pink Fund on Veteran s Day




Yyyyyy x. yyyyyy

12000 Market St. Apt. 318 | Xxxxxx, XXXXXX xxxxxx xxx-xxx-xxxx |



March 19, 2018



Hiring Agent Name


Company Name


City/State/Zip Code



Dear [Hiring Agent Name],


I am currently seeking a challenging career opportunity in a (INSERT TITLE OF TARGET POSITION) capacity and am submitting my resume for your review. In adxxxxxxnce, thank you for your time and consideration. As demonstrated in the accompanying resume, my professional qualifications include the following accomplishments:


  I bring to any executive support role years of demonstrated administrative management expertise in diverse roles of increasing responsibility and scope. I am skilled in working under pressure to surpass expectations in offering aid to executives at all levels, including Presidents, COOs and leading technology personnel.


  As a professional, I am an expert in numerous key areas including project management, reporting, recordkeeping, staffing functions, strategic planning and presenting. I am also well-versed in training others and developing related aids such as written materials and presentations.


  I am comfortable in attaining success on the job both as a collaborative team member and individual contributor. I interact well with independent and group stakeholders at all levels by carefully leveraging my interpersonal skills to connect with others and foster positive, trust-based relationships.


  Outside of my practical background, which also includes 13 years of retail leadership experience prior to my current career track, I have a Business Operations Certificate from the National Education Center (NEC), where I earned a 3.74 GPA during my studies at the Capitol Hill campus.


  Furthermore, I am involved as an active member in my local community, volunteering and fundraising for a medley of worthy charitable causes. A positive work-life balance is of the utmost importance to me and I strive to achieve this in any role I ve taken on or will engage in.


As an employee, you will find me to be a driven team player committed to supporting you in achieving your objectives through superior performance. I am confident that I could be a xxxxxxluable asset to your organization, and look forward to interviewing with you in the near future.



Yyyyyy x. yyyyyy

Enc. Resume








Yyyyyy x. yyyyyy

12000 Market St. Apt. 318 | Xxxxxx, XXXXXX xxxxxx xxx-xxx-xxxx |



March 19, 2018



Contact Name

Company Name


City/State/Zip Code



Dear _____________________:


I would like to thank you for providing me the opportunity to interview with you and discuss the exciting (TITLE OF POSITION APPLYING FOR) position currently axxxxxxilable with your company. Having gained a deeper insight into the job requirements and your objectives, I am confident you will find me a xxxxxxluable asset in achieving your goals.


As discussed, my background should translate to dynamic results as a member of your team. In particular, I believe you will find my expertise in (ADDRESS A FEW SKILLS/QUALIFICATIONS/ACHIEVEMENTS RELEXXXXXXNT TO THE POSITION WHICH YOU DISCUSSED DURING THE INTERVIEW) vital to your immediate and long-term objectives.


Should you have any additional questions, or to further discuss this opportunity, please feel free to contact me at your earliest convenience. Again, thank you for the enlightening interview. I look forward to your response and am eager to contribute to your success.



Yyyyyy x. yyyyyy


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