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Yyyyyy x. yyyyyy

0000 xxxxxx xxxx , xxxx , xxxxx 00000 xxx-xxx-xxxx ~ abc@xyz.com

 

 

Certified Project Manager and Certified Professional Secretary, with additional certifications in Document Control and Configuration Management, seeking to utilize relevant experience in a challenging

Administrative Management or Executive Support assignment

 

Core Competencies

 

 

Calendar Management ~ Administration ~ Project Management ~ Executive Management Support ~ Purchase Order/Work Order/Invoice Development ~ Policies/Procedures Authorship ~ Meeting Scheduling/Planning/Participation ~ Agenda/Meeting Minutes Development ~ Organizational Safety Planning Adherence

 

MS Office Suite/Project/Visio, Internet Research,

Customized Databases, Smart Draw Software, SAP

 

 

Profile of Qualifications

 

  Certified Executive Secretary, Configuration Management Certification, Project Management Certification, Management Skills for Secretaries Certification and MS Office Suite Certification

  Exceptionally knowledgeable in all aspects of office administration and management, from performing basic clerical and secretarial functions and providing staff direction to serving in project assistant/manager role; particularly skilled in developing calendars and schedules and in assuring strict adherence to developed project schedules, timelines and details

  Expertly author purchase orders, invoices, work orders, contracts, all needed supporting documentation and organizational policies/procedures; skillfully perform data entry and file maintenance including confidential employee documents/materials, oversee control documents to meet customer and logistical needs, and provide regular reports for customers

  Continually demonstrate outstanding capabilities in providing multiple services in scheduling various inspections, setting up preventive and immediate-response equipment maintenance actions, scheduling/overseeing simultaneous use of multiple separate facilities, assuring provision of presentation materials, managing teleconference interfacing and producing agendas/minutes for all meetings

  Work with individuals at women s shelters; often requested to assist in developing office operations-related skills to assist with improving life style situations for residents

Professional Synopsis

 

Administrative Assistant / Project Assistant, Blessey Marine Services, Houston, TX 2014 - Present

         Provide exceptional administrative support for the VP of Barge Maintenance and assisted with integration of purchase and work orders as well as invoices into the Maintenance Department s section of SAP; also maintain all Coast Guard documentation and was strong participant in re-writing departmental policies/procedures.

         Collaborated with Audits and Investigations to ensure thorough researching and completion of Root Cause Corrective Action Plans; also schedule/develop agendas, attend weekly staff meetings/safety meetings and prepare post-meeting minutes.

         Successfully meet comprehensive responsibilities for presenting safety observations to Executive Management; also utilize MS Project to update weekly project progress charts.

 

Administrative Assistant, Texas Energy Enterprises, Port Aransas, TX (Contract Assignment) 2014 - 2014

         For this oil and gas logistics organization, in a Kelly Temporary Services assignment, performed array of support services for partners including developing contracts/files/documents for new customers, authoring policies/procedures and maintaining confidential employee files.

         Diligently filed/controlled documents for customers as well as those related to trucking logistics, produced weekly/monthly reports for customers and was responsible for assuring continual, accurate data entry.


 

Yyyyyy x. yyyyyy Page Two

 

Administrative Assistant, Blessey Marine Services, Houston, TX 2014 - 2014

         In this initial assignment with organization, assisted VP of Barge Maintenance with multiple projects, including updating departmental policies/procedures; also developed purchase and work orders, aligned invoices with purchase orders and approved payments, and worked collaboratively with Quality Improvement Department in updating/controlling documents.

         Continually tracked/scheduled U.S. Coast Guard inspections, scheduled all barge preventative maintenance, and uploaded results of all maintenance checks into appropriate database; also monitored/updated MS Project Gantt charts with dates for completion of new-build barges.

 

Administrative Assistant / Project Assistant, UTC Aerospace Systems (Space, Defense Systems & Oil and Gas), Houston, TX 2011 2013

         Expertly directed all aspects of domestic/international travel planning, including expense reporting.

         Additionally held comprehensive responsibilities for managing schedules/calendars for four conference rooms; utilized NetMeeting, AT&T Conference Meetings and teleconferencing procedures to set-up presentations for project status meetings, prepared all agendas/minutes and updated projects with MS Project following status meetings; also maintained metrics for cost-saving initiatives.

         Continually updated policies/procedures/quality documents/process flow charts and routed to appropriate individuals for approval/signature; prepared monthly charts with MS Excel/PowerPoint for presentation at VP Staff Meetings, formatted contracts for Business Development Function Lead, performed multiple project management functions for site operational moves and oversaw work performance of Administrative Assistant colleagues including developing performance evaluations.

 

Administrative Assistant / Project Assistant, MRI Technologies (Contractor Hamilton Sundstrand and NASA-Space Systems), Houston, TX 2007 - 2011

         In this contractor assignment, managed personal/profession calendars for six management personnel; prepared written/electronic correspondence and updated Division website with current requirements documentation.

         Scheduled weekly project status meetings using NetMeeting/AT&T Conference Meetings/teleconferencing, prepared presentations and recorded minutes; was also tasked with tracking administrative personnel high customer satisfaction scores as well as writing Root Cause Corrective Action Plans for any low scores.

 

Executive Assistant to the CEO, Million Air Interlink, Inc., Houston, TX 2001 - 2007

         Provided exemplary, top-level assistance to this general aviation company director that included managing multiple personal appointments/financial matters, maintaining company confidential personnel files, performing in-depth calendar/schedule management and handling all private/commercial air travel arrangements.

         Also directed Outrageous Customer Service training sessions at various franchise unit locations, scheduled organization attendance at annual National Business Aviation Administration Convention and facilitated Advisory Council Meetings at a minimum of four star locations.

         Expertly assessed franchise contracts and managed work performance of three clerical personnel; for one project, successfully authored/submitted the 145 Repair Station Training Program to the FAA, which was accepted.

         Additionally served as back-up Concierge, with responsibilities for assisting with hotel planning/event planning/car rental, and also was back-up Customer Service Representative, continually providing outstanding service/support for customers/pilots and their guests.

Education / Training / Certifications / Awards

 

University of Houston School of Technology, Configuration Management Certification, 2008

San Jacinto Community College, Project Management Certification, 2008, Executive Secretary Certificate, 1996

Keye Productivity Center, Certificate in Management Skills for Secretaries, 2003

Ritz-Carlton Leadership Center, 2002-2003

MS Office Suite Certification

Certified Professional Secretary

CPR/AED Certified

Humble High School, Diploma, 1979

 

Honor Award for Exceptional Achievement in Helping Advance Corporate-wide Goals, 2000

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