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Seeking Full-Time Executive Assistant / Administrative Operations Role
Executive Administrative Operations ￨ Multi-Project Management ￨ Expense Management
Office Management ￨ New Hire Orientation ￨ On-Boarding ￨ Product / Solutions Marketing
Team Building / Training ￨ Documentation / Recordkeeping ￨ Financial Reports ￨ Compliance
New Business Development ￨ B2B Launch Processes ￨ Sales / Marketing Support ￨ Client Relations
Xxxxxxlendar Management ￨ Global Travel Planning ￨ Conference Planning ￨ Meeting / Event Planning
Dynamic Executive Administrative Leader specializing in IT / technixxxxxxl industry operations support who makes sound decisions to reflect positively on business operations in alignment with a company s vision, value, and goals. Top Performer with superior attention-to-detail who offers a proven record as the go-to organizational resource providing solutions-centric critixxxxxxl thinking for insightful, change-driven results. Ambitious Self-Starter who rises above challenges to achieve winning outcomes, including quickly adapting to evolving scenarios to reach high productivity levels, as well as independently resolving in-depth issues to boost success. Excellent Communixxxxxxtor who builds synergistic relationships with C-level executives; administrative, business, and operational staff; and clients while exhibiting strict confidentiality at all times and excelling in paced autonomous and / or collaborative work environments.
Led onsite and offsite Leadership Team Meetings for quarterly reviews at XXXXXX Technologies, Inc.
Maximized bottom-line results by managing B2B launches and product release road maps for Mxxxxxxfee, Inc., and ensured all products updated for release and shipment on a monthly basis.
Cost-effectively monitored Mxxxxxxfee s product and solution marketing team's budget in QuickBase.
Successfully set up a new main office and established a multi-department structure for NetDevices, Inc., including leading new hire orientations, training, and procedural compliance.
Personally organized HIPAA privacy training for employees of Saint Louise Regional Hospital.
Coordinated trade show planning and execution strategies, developed media kits, and created marketing materials and collateral as Marketing Coordinator for ANDA Networks, Inc.
Xxxxxxpitalize on the opportunity to lead forward-thinking executive-level support to SVP of Information & Services, including managing complex xxxxxxlendars; co-creating and / or modifying presentations, spreadsheets, and documents; and coordinating multi-leg domestic and / or international travel.
Prepare and reconcile expense reports, and assist in hiring and cost-effective labor operations, including facilitating new employee onboarding, team building, and leadership and QBR meetings.
Optimized administrative efficiency for CEO and CFO by managing a complex xxxxxxlendar, coordinating board meetings, managing budgets, processing expense reports, and arranging domestic and international travel, as well as monitoring in-office supplies and equipment inventory.
Directed staff recruitment processes, team building, training / development, and onboarding logistics.
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Utilized broad scope of industry knowledge toward delivering high-level administrative support to SVP and GM of Applixxxxxxtion Platform Management, VP of Product & Solutions Marketing, and VP of Strategic Business Enterprise, including coordinating and managing xxxxxxlendars, meetings, and events.
Strategixxxxxxlly steered high-level executive support to SVP of Product & Solutions Marketing, SVP of Worldwide Mobile Business Enterprise, SVP of Strategic Business Enterprise, and the leadership team.
Contributed strong multitasking abilities toward managing high-volume xxxxxxlendars and meeting coordination, administering large-sxxxxxxle budgets, and supporting key sales and marketing initiatives.
Coordinated international and domestic travel requirements, including invitation letters and / or visas.
Delivered results-generating main office setup and establishment of HR and Finance operational structures while supporting administrative efforts for 5 executive members (including CEO and CFO).
Ensured seamless administrative operations by coordinating board meeting preparations, scheduling on / offsite meetings, organizing office events, and facilitating annual sales / marketing staff training.
Built and sustained a productive environment by leading new hire orientations and staff eduxxxxxxtion.
Led compliance initiatives with corporate healthxxxxxxre confidentiality and privacy regulations for a regional hospital, including coordinating and managing initial or ongoing privacy training and instruction for hospital staff, as well as organizational information privacy and access to patient data.
Played a vital role in delivering quality-focused administrative and marketing support to executive management teams, including scheduling appointments, coordinating travel, and arranging meetings.
Cost-effectively monitored and managed high-volume operational inventory to meet core objectives.
Master of Business Administration University of Phoenix
Bachelor of Science in Business Administration ￨ Marketing University of Phoenix
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
WebEx ￨ Visio Technixxxxxxl ￨ FileMaker Pro ￨ Oracle Insight ￨ SharePoint ￨ SAP
Adobe Acrobat ￨ Workday ￨ BlueJeans ￨ QuickBase ￨ NetBuyer ￨ Concur ￨ Intuit QuickBooks
Excellent Professional References Provided Upon Request
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Hiring Agent Name
I am exploring a new xxxxxxreer opportunity within a challenging [ Insert Job Title ] role, and I believe that I xxxxxxn make a positive contribution to your success.
To acquaint you with my background, I offer 18+ years of combined experience in Executive Administrative Operations, Office Management, Xxxxxxlendar Management, Expense Management, Travel Planning / Coordination, Meeting / Event Planning, Team Building, New Hire Orientation / On-Boarding, and Training / Development. I am also highly skilled in Multi-Project Management, Regulatory Compliance, Process Optimization, Cost-Reducing Initiatives, Best Practices, Inventory Control, and Client / Customer Relationship Management. Furthermore, I demonstrate proven talents in New Business Development, B2B Launch Processes, Product / Solutions Marketing, and Sales Support.
Currently, as a Senior Executive Assistant for Neustar, Inc., I successfully assist the SVP of Information & Services by managing complex xxxxxxlendars; co-creating and / or modifying presentations, spreadsheets, and documents; and coordinating multi-leg domestic and / or international travel. I also prepare and reconcile high-level expense reports and assist in hiring and cost-effective labor operations, including facilitating new employee onboarding, team building, and leadership and QBR meetings.
A sample of my accomplishments with additional high-profile employers such as XXXXXX Technologies, Inc., Mxxxxxxfee, Inc., NetDevices, Inc., and ANDA Networks include:
Leading onsite / offsite Leadership Team Meetings for quarterly reviews at XXXXXX Technologies, Inc.
Maximizing bottom-line results by managing B2B launches and product release road maps for Mxxxxxxfee, Inc., and ensuring all products updated for release and shipment on a monthly basis.
Cost-effectively monitoring Mxxxxxxfee s product and solution marketing team's budget in QuickBase.
Successfully setting up a new main office and establishing a multi-department structure for NetDevices, Inc., including leading new hire orientations, training, and procedural compliance.
Coordinating trade show planning and execution strategies, developing media kits, and creating marketing materials and collateral as Marketing Coordinator for ANDA Networks, Inc.
Note that I also earned a Master of Business Administration and Bachelor of Science in Business Administration / Marketing from the University of Phoenix.
As this is just an example of my abilities, please refer to my enclosed resume for additional experience.
I am eager to discuss how my qualifixxxxxxtions uniquely match your current and future needs, and look forward to interviewing with you soon.
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