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Executive Assistant and Administrative Management Professional, with long-term, in-depth experience in wide array of office administration, staff support and Human Resources-related responsibilities, seeking challenging
Administrative Office Management Assignment
Administrative Staff Supervision ~ Administrative Support ~ New Candidate Interview Process ~
New Hire On-boarding Process ~ Office Event Coordination ~ Office/Equipment Movement Oversight ~ Vendor Relationship Management ~ Intra-/Inter-Agency Liaison ~ Dignitaries/Government Officials
Interface ~ Invoices ~ Operating Budget Oversight ~ Budget Development ~ Calendar Management ~ Confidential Correspondence Authorship
MS Office Suite (Access, Excel, Word, PowerPoint, Publisher, Project and Outlook), Internet, WordPro, Lotus Notes, Adobe Illustrator, PeopleSoft, Kronos, Dictaphone Voice Processor, EVerify
Over 18 years of career background and broad-based experience developed while providing exceptional administrative support for management at Senior Vice President level; in current assignment oversee work performance of Administrative Staff and IT Analyst; continually place emphasis on delivering world-class customer service and developing excellent interpersonal working relationships with professionals in multiple industries
Provide outstanding project management support; maintain strong work ethic, consistently employ exemplary written and verbal communication skills, stress importance of attention to detail and regularly perform multiple duties and meet assigned responsibilities with little or no supervision
Demonstrated abilities in performing array of duties simultaneously within fast-paced, continually changing environment; considered first point-of-contact by management for multiple situations, including all aspects of new hire on-boarding, office/equipment/personnel physical moves, employee social event planning and venue selection and vendor selection/interaction/management, among others
Time Warner Cable, Washington, D.C. 2008 Present
Executive Assistant to SVP & Office Manager
For this major U.S. telecommunications organization, provide outstanding support for Senior Vice President including overseeing the Administrative Staff and IT Analyst; tasked to manage multiple aspects of interview process for candidates as well as the on-boarding of new hires including determining office assignments and designating administrative support.
Adroitly support SVP in broad array of daily activities, including managing calendar scheduling, coordinating meetings for management/visitors, overseeing travel arrangements, preparing/maintaining expense reports and developing confidential correspondence.
Tasked as I-9 Verifier with responsibilities involving new hires/Interns; utilize E-Verify to manage relevant information for D.C./New York offices.
Successfully serve in liaison role between other departments/outside agencies, including the White House and Federal Communications Commission, and staff personnel supporting CEOs, COOs, SVPs and GVPs, among others.
Perform budget-related activities including receiving/coding invoices and forwarding to Accounts Payable Department for payment; skillfully oversee purchasing, accruals, month-over-month expenses as part of the operating expense budget and provide input to annual budget development.
Organize all office-wide events, i.e. Holiday parties, retreats, other departmental events, and coordinate/manage internal office moves including maintaining floor plans, planning furniture installations and collaborating with building management to ensure that infrastructure of facility is maintained in good working order; also oversee all vendor relationships.
Time Warner Inc., Washington, D.C. 2006 2008
Executive Assistant to VP of Law and Regulatory Affairs
Expertly provided broad-based administrative support for Vice President and Associate General Counsel as well as to one Senior Counsel; ably developed calendar scheduling covering appointments, meetings and travel planning and coordinated all needed related arrangements.
Compiled and maintained expense reports, arranged for invoice payments, procured office supplies, processed online subscriptions for important journals and other publications, assured timely payment of all membership fees/dues, managed daily as well as archived files and provided excellent telephone coverage.
Continually exercised excellent judgment and decision-making that mirrored approach of management personnel and organizational policy when dealing with broad assortment of situations and individuals.
HQ Global Workplaces, Washington, D.C. 2005 2006
Steered daily unit work performance including supervising, prioritizing and reviewing workflow while directing staff in methodologies designed to meet/exceed deadlines as well as maximize efficiencies; developed performance reviews/assessments that included advisement concerning optimizing opportunities for career growth.
Successfully managed unit Accounts Receivable activities to ensure payment of all monies due and followed organizational procedures in event of delayed payments; assured that billing of client fees aligned with agreements between HQ/clients regarding office space and services.
Audited month-end billing to ensure receipt of budget-supporting revenues; also managed Accounts Payable Department for unit.
Prior to 2005, served as Executive Assistant to VP of Law & Regulatory Policy at the National Cable & Telecommunications Association, and as the Administrative Assistant to the VP of XM Satellite Radio, both in Washington, D.C. In these assignments provided outstanding, in-depth support in such areas as managing executive calendars, facilitating crucial meetings, working with personnel from government and private agencies, and assisting with activities related to preparation of annual budgets and production of briefs/pleadings.
Shepard College, Shepardstown, WV
General Studies, 1990-1991
Duke Ellington School of the Performing Arts, Washington, D.C.
Academic Diploma, 1990
Hiring Agent Name
City, State Zip Code
I am currently seeking a challenging position in Administrative Management and am submitting my resume for your review. In advance, I thank you for your time and consideration.
As demonstrated in the accompanying resume, my professional qualifications include over 18 years of providing solid administrative support for C-level management for leaders in the telecommunications sector. I currently serve as the Executive Assistant to the Senior Vice President and as Office Manager for Time Warner Cable, with multiple supervisory administrative responsibilities. Earlier, for Time Warner Inc. in my role as Executive Assistant to the Vice President of Law and Regulatory Affairs, I was tasked with providing a broad array of support services including managing executive calendars, coordinating and scheduling meetings and other appointments and overseeing various budget-related and expenditure issues.
Areas of expertise also include all aspects of new hire process, event coordination, inter-agency liaison, managing all areas of physical/personnel moves within facility and preparing confidential correspondence. In performing my various assignments I have developed excellence in the use of varied software including MS Office Suite, Internet, WordPro, Lotus Notes, Adobe Illustrator, PeopleSoft, Kronos, Dictaphone Voice Processor and EVerify.
Throughout my career I have exhibited a commitment to quality and consistent compliance with critical governing directives, standards, policies and procedures. I am confident in my ability to deliver immediate and long-term results and you will find me to be a performance-driven leader and collaborative team player focused on achieving and surpassing goals.
I am eager to discuss how my qualifications match your needs, and look forward to interviewing with you at your earliest convenience.
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