Yyyyyy x. yyyyyy

5610 Baroque Drive - Holiday, FL 34690 abc@xyz.com

Executive Assistant

Results-driven professional offering 15+ years of success in delivering quality

executive and administrative support eager to contribute talents toward

supporting a progressive organization in optimizing business performance

  Vast experience in working with executives and senior leadership teams in diverse areas of operation and varied industries, with consistent focus on maximizing bottom-line performance and ensuring world-class client servicing; equally effective in independent and collaborative teamwork roles

  Sharp business acumen and track record of success in developing processes and systems to improve results across broad-scope operations; experience spans performance monitoring, tracking, evaluation, and oversight through contract administration, vendor negotiations, procurement, order processing, administrative, accounting, and financial

  Excel in prioritizing, planning, coordinating, and managing workflow/projects to maximize use of time and resources, boost productivity, improve efficiency, and achieve critical deadlines and goals

  Expertly manage executive calendars, meeting coordination, appointment scheduling, and international and domestic travel logistics/arrangements

  Proficiently draft and produce quality reports, internal/external communications, administrative/ operational documents/forms, and sales/client collateral materials

  Adept in managing facilities, including space planning/allocation and improvements, as well as equipment maintenance and operational supplies

  Dynamic communication, presentation and interpersonal relation skills crucial to productively interfacing with clients, suppliers/vendors, executive/senior leadership team members, cross-functional departments, and related business stakeholders

  Motivating, hands-on leader experienced in coordinating and managing productive teams; background includes developing training manuals and delivering training programs

  Technology savvy, with proficiency in Word, Excel, PowerPoint, Project, Access, Visio, Google, and Lotus Notes, as well as QuickBooks and ADP; degree in programming

Health Integrated -Tampa, FL 2016

  Delivered quality support to Facility Manager as well as senior leaders, with consistent focus on collaboratively achieving critical objectives

  Proficiently managed facilities to support operational and growth requirements; included space planning, improvements and maintenance

  Persuasively negotiated competitive pricing with vendors to control costs; strategically managed and ordered supplies inventory to maintain optimal levels based on real-time and projected needs

  Compiled and produced detailed expense reports as well as handled travel arrangements for senior management/executive staff

St. Luke s Cataract & Laser Institute - Tarpon Springs, FL 2014 - 2015

  Demonstrated talent for rapidly adapting skills in successfully transitioning to new industry and providing business support to administrator, senior management and medical professionals

  Contributed solid knowledge of accounting practices toward tracking paid time off (PTO) and approving time using ADP applications as well as preparing complex expense reports for physicians and senior management team; provided additional general accounting assistance as needed

  Proficiently coordinated executive calendars as well as internal/external meetings and appointments along with travel logistics and arrangements

  Consistently ensured achievement of critical deadlines and operational goals by strategically organizing and managing workflow and projects to maximize use of time and resource

  Enhanced practice-wide productivity by creating and updating efficient operational forms

  Concurrently assisted with purchasing functions including inventory control and procurement

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Acclaris - Tampa, FL 2012 - 2014

  Actively supported CEO, CFO and senior management team across broad areas of operation, strategically prioritizing, coordinating and managing workflow for optimal performance; promptly addressed and resolved operational issues and supported needs-based escalation to executives

  Played key role in boosting operational efficiency and cost effectiveness by spearheading company-wide travel system implementation, including delivering quality training as well as overseeing ongoing system enhancements and updates

  Efficiently coordinated executive calendars, Board/internal/external meetings and appointments as well as domestic and international travel logistics and arrangements to optimize use of time and resources in meeting operational goals; additionally contributed sharp project management skills toward planning and organizing all company functions

  Oversaw facilities management, including space planning and improvements, to effectively meet ongoing operational and organizational growth needs

  Applied solid understanding of general accounting functions toward conducting monthly reconciliations of all AMEX accounts

  Expertly administered Third Party Administrator (TPA) contracts to ensure critical compliance

Aon Hewitt - Tampa, FL 2007 - 2012

  Provided comprehensive administrative support to senior executives and practice leadership team while concurrently monitoring and reporting on as well as troubleshooting and resolving departmental issues to ensure high customer satisfaction levels

  Strategically planned, coordinated and steered key projects to optimize productivity, efficiency and use of resources in achieving aggressive deadlines

  Maintained efficient corporate document/information management system; facilitated system upgrades and enhancements for ongoing performance improvements

  Effectively coordinated and maintained executive calendars to mitigate scheduling conflicts

  Contributed to business development by drafting and producing as well as maintaining quality corporate collateral for productive sales and client communications

American Mortgage Link - Tampa, FL 2005 - 2007

  Delivered quality executive support to company President across broad areas of operation spanning accounting and administrative through mortgage lending functions

  Boosted lending process by standardizing mortgage loans tracking system as well as designing and launching on-line loan submission form for streamlined loan processing and enhanced tracking/ monitoring

  Improved overall performance by creating and implementing standard reporting processes for daily, monthly and annual business oversight

  Proficiently managed accounts receivable and payable, including tracking due dates for timely payment

Hercules Bulldog - Clearwater, FL 1999 - 2005

  Provided administrative support to Controller while additionally acting as liaison to President along with sales, purchasing and engineering departments

  Steered new enterprise-wide software (IFS) implementation, from project planning/coordination and WebEx meetings facilitation through monthly project status reporting/updates and execution; included building and managing 15-member implementation team, developing training manual and presenting trainings as well as creating documentation supporting business process changes and providing ongoing technical support

  Enhanced government contract and order process by creating and maintaining an efficient Access database management system

AS, Computer Programming, St. Petersburg Junior College; 1999